Administrative Assistant Job in Total Project Solutions

Administrative Assistant

Bristol, ENG, GB, United Kingdom

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Job Description

The administration assistant will need to perform the following:

Manage workload on job management system, including but not limited to

Ensuring status updates and input of purchase order numbers from clients, updating daily with information from the managers and engineers, health & safety documents issued, liaising with the client to book in and completion communicated to Finance
Preparation of job performance reports for presentation to Director monthly

Preparation of job performance reports for presentation to our clients weekly which includes weekly teams calls with the contract manager.

Order ID passes, uniform & PPE for new starters or subcontractors

Assistance with new subcontractor process including but not limited to:

Pre-qualification questionnaire Review of accreditations Health & safety certification DBS checks
Preparation of re-approval process for all subcontractors, maximum of every 3 years

Preparation of performance reports for subcontractors for presentation to Director monthly

Other administration duties as the business expands

Preparation of performance reports for subcontractors for presentation to Director monthly

Other administration duties as the business expands

SKILLS & KNOWLEDGE:

The ideal candidate will:

Have knowledge of Microsoft Office & Simpro job management software (training can be provided) Excellent attention to detail with a high level of accuracy Self-motivated and able to work on your own as well as working as part of a team
Experience of the construction industry an advantage but not essential

Job Types: Part-time, Permanent

Pay: From 23,400.00 per year

Expected hours: 30 per week

Benefits:

Company pension Flexitime On-site parking
Work Location: In person

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