Job Description

Are you interested in developing your administrative knowledge and skills within an expanding, innovative pathology/science-based laboratory which looks at the causes of cancer and effects of disease in pathological specimens?
The Histopathology department is looking for an enthusiastic, self-motivated Band 3 Administrative Assistant in Histopathology to join the Synnovis Histopathology administrative team at several leading national NHS Foundation Trusts. Guy's and St Thomas' Hospital, King's College Hospital and Royal Brompton and Harefield Hospitals based in Central London, and the Princess Royal University Hospital in Orpington, Kent.
The ideal candidate will be a quick learner, good team player and keen to develop their administrative and people skills through interaction with patients and fellow colleagues (both clinical and non-clinical) in support of our diagnostic service.
This office-based role is a patient-focused role and will give you the job satisfaction that comes from knowing we are putting patients first. You will be assisting a group of scientists/clinicians who are experts in histology and pathology, which provides an important service for the NHS. The role will be based at the Histopathology Department at the Royal Brompton Hospital.
Main duties of the job
This role supports the day-to-day running administratively of the Histopathology office. Reporting to the Histopathology Operations Manager, you will hold a variety of responsibilities to ensure the successful delivery of pathology services, in line with our corporate objectives.
The post holder will help with the day-to-day running of the Histopathology office. You will hold a variety of accountabilities. These may include, but are not limited to:

• Provide administrative support to the Histopathology Operations Manager in general areas of the Histology office.
• Liaise with the Office Manager and administrative staff on matters relating to administration and supervision of the office unit.
• Maintenance of the office protocols relevant to the section.
• Implementation of the Departmental Health and Safety procedures within the office area.
• Responsibility for new staff in respect of office procedures.
• Liaise with the Trust's Information Technology Unit and the Cerner Pathnet Team on matters relating to the departmental computer.
• Liaise with the medical and technical staff on all clerical matters.
• Liaise with other staff within the Trust and King's College London and other health professionals.

About us
Synnovis is a partnership between SYNLAB UK & Ireland, Guy's and St Thomas' NHS Foundation Trust, and King's College Hospital NHS Foundation Trust. Our organisation brings together the very best in clinical, scientific and operational expertise, and displays in action the core values at the heart of our brand: science for life, collaboration for the benefit of everyone, and innovation and quality.
This role is within Synnovis Analytics, which is responsible for the provision of Pathology testing services to Synnovis' patients and customers.
Details
Date posted
04 December 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
Depending on experience 30,546 to 32,207 per annum depending on experience
Contract
Permanent
Working pattern
Full-time
Reference number
VIS7409
Job locations
Royal Brompton Hospital
Sydney Street
London
SW3 6NP
Job description
Job responsibilities
At Synnovis, we are currently shaping the future of pathology services by creating a world-leading Hub and Spoke pathology network with our NHS partners. A large part of this modernisation will involve moving 70% of our services to a purpose-built, state-of-the-art Hub laboratory in the heart of London. For now, the job you are applying for will be based at one of our hospital sites; however, from 1 April 2024, our people and services will start to move to our Hub laboratory in Blackfriars, Southwark, SE1, with some work remaining in refurbished essential services laboratories across our hospital network, focusing on the rapid turnover of urgent tests. Please do ask your recruiting manager if you wish to find out more.
This role supports the day-to-day running of the administrative and secretarial function. Reporting to the Office Manager, you will hold a variety of responsibilities to ensure the successful delivery of pathology services, in line with our corporate objectives.
Key Responsibilities
Management, Organisational and Administrative

• To supervise new A & C staff and to organise the office work area.
• To organise and implement effective cover to ensure the workload of the specific sections is processed in a timely and efficient manner.
• To receive and tactfully provide advice and instruction to visitors, staff and patients.

Secretarial Services
To establish and maintain high standards of work within the office area by the communication and receipt of routine, complex or sensitive information.

• To maintain and update as required standard operating procedures covering all aspects of activities within the office area in relation to the provision of the Histopathology services.
• To provide secretarial assistance in co-ordination with other secretaries within the department.
• To maintain the departmental filing systems to an acceptable standard.
• To ensure the provision of an effective telephone answering service for the Histopathology sections of the department.
• To maintain professional competency and dexterity in those precision-based, physical tasks (keyboard skills), and maintain the levels of concentration required to maintain a quality service.
• To maintain the tissue transfer log database and update when slides/blocks are sent and returned.

Job description
Job responsibilities
At Synnovis, we are currently shaping the future of pathology services by creating a world-leading Hub and Spoke pathology network with our NHS partners. A large part of this modernisation will involve moving 70% of our services to a purpose-built, state-of-the-art Hub laboratory in the heart of London. For now, the job you are applying for will be based at one of our hospital sites; however, from 1 April 2024, our people and services will start to move to our Hub laboratory in Blackfriars, Southwark, SE1, with some work remaining in refurbished essential services laboratories across our hospital network, focusing on the rapid turnover of urgent tests. Please do ask your recruiting manager if you wish to find out more.
This role supports the day-to-day running of the administrative and secretarial function. Reporting to the Office Manager, you will hold a variety of responsibilities to ensure the successful delivery of pathology services, in line with our corporate objectives.
Key Responsibilities
Management, Organisational and Administrative

• To supervise new A & C staff and to organise the office work area.
• To organise and implement effective cover to ensure the workload of the specific sections is processed in a timely and efficient manner.
• To receive and tactfully provide advice and instruction to visitors, staff and patients.

Secretarial Services
To establish and maintain high standards of work within the office area by the communication and receipt of routine, complex or sensitive information.

• To maintain and update as required standard operating procedures covering all aspects of activities within the office area in relation to the provision of the Histopathology services.
• To provide secretarial assistance in co-ordination with other secretaries within the department.
• To maintain the departmental filing systems to an acceptable standard.
• To ensure the provision of an effective telephone answering service for the Histopathology sections of the department.
• To maintain professional competency and dexterity in those precision-based, physical tasks (keyboard skills), and maintain the levels of concentration required to maintain a quality service.
• To maintain the tissue transfer log database and update when slides/blocks are sent and returned.

Person Specification
Qualifications
Essential

• Good standard of education - GCSE level or above

Experience
Essential

• Previous working experience in a secretarial/administrative appointment preferably in a medical environment

Desirable

• Previous experience in the organising, supervising and monitoring of workflow within an administrative environment

Skills & Knowledge
Essential

• Office and computer skills (Word, Excel and Access)
• High degree of numeracy
• Good communication skills, both written and oral
• Good interpersonal and team working skills
• Organisation and planning skills
• Accuracy

Desirable

• Audio typing skills

Person Specification
Qualifications
Essential

• Good standard of education - GCSE level or above

Experience
Essential

• Previous working experience in a secretarial/administrative appointment preferably in a medical environment

Desirable

• Previous experience in the organising, supervising and monitoring of workflow within an administrative environment

Skills & Knowledge
Essential

• Office and computer skills (Word, Excel and Access)
• High degree of numeracy
• Good communication skills, both written and oral
• Good interpersonal and team working skills
• Organisation and planning skills
• Accuracy

Desirable

• Audio typing skills

Skills Required