Job Description

Office / Administrative Assistant
UHNW Private Office
West End
Fully office-based
9-OAftc/HKLW
Up to 35K pro rata + benefits
Initial 6 month FTC starting January 2026
About the Client:
The private office of an UNHW individual who is prominent in the arts sector seeking a proactive and tech-savvy Administrative Assistant to join their team on a full-time, fixed-term contract starting January 2026. Working closely with the Executive Assistant who supports the Principal of this private office, this role offers a unique opportunity to support a busy office while gaining experience across administration, property management, and private support.
About the Office / Administrative Assistant Role:
This hands-on position will see the successful candidate take ownership of a variety of responsibilities, supporting the Executive Assistant, managing office operations, assisting with a property portfolio, and providing occasional private support. Key Responsibilities:

• Provide day-to-day administrative support to the Executive Assistant, including maintaining filing systems, updating records and databases, preparing correspondence, and supporting projects or events.
• General office duties such as scanning, printing, inventory checks, coordinating couriers, managing post, and running errands.
• Assist with scheduling meetings, preparing materials, handling expense receipts, and ensuring IT systems and service providers are functioning efficiently.
• Help to manage a busy property portfolio by arranging maintenance, liaising with contractors, tracking warranties and service schedules, and maintaining accurate records.
• Provide occasional private support to the Principal, including assisting with personal tasks and maintaining detailed art inventories alongside the Executive Assistant.

Required Skills & Experience:

• Applicants should have some administrative experience and looking to build their career in this space.
• Experience in a family or private office environment is desirable but not essential, as is an interest in the arts.
• The ideal candidate will be highly organised with excellent attention to detail and confident using digital tools such as Microsoft Office, Google Workspace, shared drives, and task management platforms.
• Be able to manage multiple tasks while remaining calm and focused.
• Strong written and verbal communication skills.
• Professionalism, discretion, and the ability to handle confidential information are essential.
• A positive team player who thrives in a fast-moving environment.

Additional Details:

• A varied role with scope to grow and make a meaningful impact.
• Salary up to 35K (full time equivalent)
• Fully office based in the heart of the West End.
• Core hours 9am-5.30pm with flexibility to work beyond if necessary.
• Initially 6 month FTC.

If you have some administrative experience and looking to develop your skills, please apply today!

Skills Required