Job Description

Reporting to the Executive Editor, this position is responsible for providing administrative support for the Harlequin Mills & Boon series imprint and the editorial team in London.
Key Tasks and Responsibilities
Provide administrative and clerical support by being the frontline contact for the author base, and for general queries and information, including troubleshooting.
Filling in template letters and emailing authors as well as tracking the responses and liaising with stakeholders
Using internal systems to update author information and other database management. Scheduling books, completing prelims, creating templates, editing copy and admin for Modern/Presents, Romance, Medical and Historical Romance as required.
Prepares monthly leadership report; maintains effective logs as needed.
Provides support for the editorial team, including such tasks as: monthly Art Fact Sheet alerts for authors; assisting with deflags and AAs, contract proposal forms, as needed; responding to author queries, helping prepare presentation materials.
Track expenses for the team members through the internal approval system.
Manages and assigns unsolicited manuscripts through our Submittable system, reading slush and giving timely responses.
Booking meetings; proactively booking rooms for group meetings, making travel arrangements as required.
Organising all aspects of author events including invitation preparation, catering, decoration and staffing arrangements
Skills and Experience Required
Administrative experience
Strong communication, planning and organizational skills as well as attention to detail
Capacity to build trust/teamwork/collaboration and customer orientation
Problem-solving, decision-making and prioritization skills
Proficiency with Microsoft Office and other apps and systems
Benefits
Hybrid working model (3 days in the office)
28 days holiday plus bank holidays (option to buy and sell holiday days)
Enhanced pay for maternity, paternity, adoption and shared parental leave
Private healthcare cover and life assurance
Summer Hours
Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal
Season ticket loans (from day 1 for entry level) and cycle to work scheme
Relocation Rent Support Loan
Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at Work
Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes
Virtual GP and eyecare vouchers
Gym membership discount
Onsite physiotherapy (London only)
Charitable donation matching and 2 volunteering days
We're a certified Carbon Neutral company
Free e-books and audiobooks, digital newspaper subscriptions and discounts on books
Subsidised canteen and retail discounts
Onsite prayer room
At HarperCollins, we value authenticity and integrity in our recruitment process. To ensure a fair and accurate evaluation of all applications, we ask that all responses to assessment questions reflect your own thoughts, experiences, and capabilities. This allows us to fairly assess your knowledge, skills, and experience to determine how they align with the role. We value diverse perspectives and genuine contributions, even if answers are not perfect. The use of AI tools or external assistance to generate responses is discouraged unless explicitly permitted for specific tasks.
If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to with subject heading 'Vacancy Query' plus the job title and we will aim to get back to you within 5 working days.
Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.
The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit

Skills Required