Job Description

At Jersey Hired, we're all about connecting people, New Jersey people, to be exact. We're the Garden State's go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire, all without crossing the bridge or hitting the turnpike.
Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it's a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun.
We're a tight-knit, mission-driven crew who believe in putting community first, and we're growing!
As part of our continued growth, we are seeking to hire a full-time Administrative Assistant to support the Group Managing Director and business development and resourcing teams.
Responsibilities of the role will include:
General Office Management

• Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.)
• Manage correspondence (emails, mail, phone calls) and maintain organized digital filing
• Liaise with vendors, suppliers, and service providers.
• Ensure compliance with health and safety regulations and company policies.

Administrative Support

• Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents.
• Maintain records, databases, and company documents such as contracts and invoices.
• Prepare reports, letters, and internal communications.

Finance and Record-Keeping

• Process invoices, expense claims, and petty cash.
• Assist with budget tracking and procurement processes.
• Support payroll preparation by maintaining accurate attendance and leave records.

Qualifications & Skills

• GCSE's or equivalent (essential).
• Proven experience in an administrative, clerical, or office support role.
• Experience managing office operations, supplies, and vendor relationships.
• Familiarity with bookkeeping or basic financial processes is often beneficial.
• Competent in Google Workspace Suite (Docs, Sheets etc.)
• Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software).

Skills Required