Job Description

Administrative Assistant - HYBRID - 6 MONTH FTC
Salary: 23,000
Contract: Fixed Term - 6 months
Hours: 35 hours per week, Monday to Friday
Location: Edinburgh City Centre
Hybrid (2 - 3 days per week in Edinburgh office, including Tuesday)
We are recruiting on behalf of our client for an Administrative Assistant to join their team on a fixed term basis. This is an excellent opportunity for a highly organised and proactive individual to provide vital support to senior leadership and executive teams.
About the Role
The successful candidate will deliver a wide range of administrative responsibilities, including diary management, meeting coordination, document preparation, and inbox management. You will work closely with the Executive Assistant to ensure smooth day to day operations and provide reliable backup to senior leaders.
This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks effectively. Previous office experience is an advantage, but we value interpersonal skills, initiative, and eagerness to learn.
Key Responsibilities

• Manage busy inboxes, triaging and responding to enquiries.

• Provide administrative support to senior leadership and executive teams.

• Assist with diary management, scheduling, and meeting preparation.

• Prepare and proofread documents, agendas, and reports.

• Coordinate travel and accommodation arrangements.

• Support internal and external events.

• Assist with onboarding and offboarding processes.

• Handle confidential information with discretion.~

Person Specification
Essential:

• Highly organised and detail-focused.

• Strong IT skills (Microsoft Office and Teams).

• Excellent written and verbal communication.

• Ability to prioritise and work under pressure.

• Professional and confident when liaising with stakeholders.

• Previous experience in administration or office support.

Desirable:

• Experience in customer-facing roles.

Benefits

• Flexible working arrangements.

• 28 days annual leave plus bank holidays.

• Generous pension scheme.

• Supportive and collaborative team environment.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.
To apply, please send your CV and cover letter to edinburgh@office-angels.com. Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Skills Required