Job Description

Overview:

We are seeking an organised and proactive Administrative Assistant to provide immediate support during the handover of the General Manager role. This is a varied and fast-paced position that requires strong organisational skills, attention to detail, and the ability to manage multiple priorities efficiently.

The successful candidate will assist with day-to-day operational, financial, and administrative duties across the business including supporting installations, managing client accounts, coordinating engineers, and assisting the Finance Controller (FC).

Key Responsibilities:

General Administration & PA Support

Provide day-to-day administrative support to the Director and wider management team. Manage incoming calls, emails, and correspondence in a professional and timely manner. Assist with diary management, booking appointments, and coordinating meetings. Oversee general office administration, including utilities, subscriptions, and service contracts (e.g. boiler, fire alarm servicing, accreditations).

Financial Administration

Complete and track sales invoices for installation projects. Assist with credit control, ensuring prompt follow-up on outstanding payments. Work closely with the new Finance Controller to support financial processes and reporting.

Operational Support

Coordinate and book engineers for installations, maintenance, and service visits. Order and track parts for projects and ensure timely delivery. Support the setup and ongoing administration of a new major client contract covering approximately 150 sites, working collaboratively with another administrator. Manage a small portfolio of three private clients including ordering parts, invoicing, and maintaining client communication.

Client & Contract Management

Maintain accurate records of client interactions and project progress. Ensure all client queries are managed promptly and professionally. Support the smooth handover and ongoing management of client contracts.

Skills & Experience:

Proven experience in an administrative or operations support role. Strong organisational and multitasking abilities. Good working knowledge of Microsoft Office (Excel, Outlook, Word) and general business software. Excellent communication skills, both written and verbal. Experience with invoicing, credit control, or finance administration (preferred). Proactive approach with strong attention to detail and problem-solving skills. Ability to work independently and as part of a team. Xero (preferred)

What We Offer:

Immediate start with a growing and supportive team. Opportunity to work closely with senior management and be involved in key business operations. Competitive salary (dependent on experience). Dynamic working environment with variety in day-to-day tasks.
Job Types: Full-time, Temporary, Fixed term contract, Temp to perm
Contract length: 3 months

Pay: 24,420.00-29,000.00 per year

Benefits:

Casual dress Company pension Free parking Health & wellbeing programme On-site parking
Work Location: In person