Job Description

NextPharma is a leading European pharmaceutical CDMO focused on attractive technology niches.

Since its foundation in 1989, the Livingston site has evolved into a global player in the development and application of both traditional and novel drug encapsulation technologies that are supported by modern and commercial scale manufacturing facilities. .

Job Purpose:

We are looking for a responsible, enthusiastic Business Administrator to perform a variety of administrative and clerical tasks. Duties of the Business Administrator will include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Key responsibilities and accountabilities:

Communication: Answering and directing phone calls, responding to emails, and interacting with clients, customers, or suppliers Scheduling and Meetings: Organising appointments, booking meeting rooms, coordinating calendars, and arranging travel and accommodation for staff Administrative Support: Filing, scanning, handling correspondence, preparing reports, and maintaining accurate office records. Office Management: Ordering stationery and office supplies, managing databases, updating mailing lists, and ensuring proper office stock levels Specialised Support: Assisting specific departments, such as QC, QA with specific administrative tasks including scanning, archiving of records.

Person Profile: Administrative Assistant

The ideal candidate will be:

Bright, positive and have a 'can do' attitude

Has demonstrable integrity and trust; can present the facts in an appropriate and helpful manner

Demonstrates strong attention to detail

Composed; cool under pressure and energised by challenges

Has demonstrable integrity and trust; can present the facts in an appropriate and helpful manner

Makes good decisions based on wisdom, experience and judgement

Accomplished at setting priorities

Good time management skills

Reliable and trustworthy

Specific Job Skills:

Required:

oWorking knowledge of office equipment

ohas good understanding of MS Office (Word, PowerPoint and Excel)

oExcellent time management skills and the ability to prioritise work

oAttention to detail and problem solving skills

oExcellent written and verbal communication skills

oHigh level of organisational skills with the ability to multi-task

oGood standard of education, competent level in literacy and numeracy

Please note - only applicants with a permanent Right to Work in the UK will be considered

NextPharma is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.

Job Type: Fixed term contract
Contract length: 12 months

Benefits:

Company pension Free parking Health & wellbeing programme Life insurance On-site parking Private medical insurance Referral programme
Work Location: In person