Job Description

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace dedicated to excellence and teamwork.

Duties

Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth Perform data entry tasks using Microsoft Office and Google Workspace for accurate record-keeping and reporting Organize and maintain filing systems--both physical and digital--to ensure easy access to important documents Support office management activities such as calendar management, appointment scheduling, and coordinating meetings Provide customer support by addressing inquiries promptly, offering assistance, and ensuring a positive experience for clients and visitors

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for effective communication and documentation Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Excellent typing speed combined with attention to detail for accurate data entry and proofreading Bilingual abilities are a plus for serving diverse client needs effectively (Romanian, Russian, Polish, Lithuanian, etc.) Demonstrated customer service skills with professional phone etiquette Familiarity with office equipment including multi-line phones, fax machines, printers, and office supplies management Ability to handle confidential information discreetly while maintaining high levels of professionalism
Join us as an Administrative Assistant where your organizational prowess will shine! Your proactive attitude will help create a seamless office environment that supports our team's success. This role is perfect for someone eager to grow their administrative expertise in a lively, supportive setting.

Job Type: Part-time

Pay: 12.21-13.00 per hour

Expected hours: 10 - 20 per week

Work Location: In person