Job Description

The post holder will provide clerical support to the administration teams of the Cellular Pathology Department. This work is largely of an administrative nature and requires good organizational skills and attention to detail
The post holder will be expected to comply with all relevant departmental and Trust policies and procedures and to report any non-compliances that are discovered.
Main duties of the job
To be aware of and follow all relevant health and safety regulations and guidelines.
To report any practices, equipment or estates issues that appear unsafe and if appropriate to initiate corrective action.
To undertake training as deemed necessary. This might include attending meetings and courses as deemed appropriate by senior staff
To keep own workplace clean, tidy and organised.
To assist in departmental audit activities as directed by senior staff
Comply with local and national policies for the safe, secure and confidential processing, and storage of patient and other laboratory information.
To communicate verbally, in writing, by email and by telephone.
Printing, sorting and dispatching of Histology reports generated by the department.
Creating electronic scanned copies of paperwork and archiving it for future retrieval
Processing referral cases received into the department. Ensuring these are addressed correctly and booked onto the Pathology database and the relevant spread-sheets.
Sending blocks and slides away as requested for second opinions/MDM's etc. and to complete the associated administrative tasks.
Requesting and returning material from external storage provider, ensuring all material transfers are accurately is recorded
Handling telephone and e-mail enquiries as necessary.
Providing support to medical secretaries
Arranging the appropriate disposal of confidential waste
Filing and retrieval of diagnostic slides
Preparing MDM's for Consultants
About us
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 and 2024 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.
Looking for flexible working?We are a flexible working-friendly organisation. Whether it's adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.
Click here to hear what our staff say.
Joining us includes a comprehensive benefits package:

• At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
• Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
• Blue Light card eligibility
• And more, additional benefits can be found in the benefits documents below

Details
Date posted
15 January 2026
Pay scheme
Agenda for change
Band
Band 2
Salary
24,465 a year per annum pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
359-7438459-T3-A
Job locations
Maidstone Hospital
Hermitage Lane
Maidstone
ME16 9QQ
Job description
Job responsibilities
Weve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
All successful applicants will be required to complete our corporate trust induction once a start date had been agreed. Job description
Job responsibilities
Weve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.
Person Specification
Experience/Knowledge
Essential

• Experience in a administrative environment
• Ability to use e-mail
• Knowledge of Microsoft Office packages e.g. Word, Excel

Desirable

• Experience in the health sector and/or NHS
• Experience of databases
• Basic understanding of medical terminology

Skills
Essential

• Written and verbal communication
• Accurate record keeping
• Ability to prioritise and organise own workload

Desirable

• Use of Pathology computer system

Qualifications
Essential

• oEvidence of numeracy and literacy (e.g. GCSEs in mathematics and English Language).

Person Specification
Experience/Knowledge
Essential

• Experience in a administrative environment
• Ability to use e-mail
• Knowledge of Microsoft Office packages e.g. Word, Excel

Desirable

• Experience in the health sector and/or NHS
• Experience of databases
• Basic understanding of medical terminology

Skills
Essential

• Written and verbal communication
• Accurate record keeping
• Ability to prioritise and organise own workload

Desirable

• Use of Pathology computer system

Qualifications
Essential

• oEvidence of numeracy and literacy (e.g. GCSEs in mathematics and English Language).

Skills Required