Job Description

Description

Greenergy delivers safe, efficient and reliable fuel solutions to customers across road, aviation and marine sectors. As an international transportation fuel supplier, we combine traditional and renewable energy solutions to support our customers through the energy transition.

Commitment to innovation and a drive to do things differently have seen Greenergy grow from a bedroom start-up to supply transport fuels in the UK, Ireland and Canada, as well as being a leading European manufacturer of waste-based renewables.

This role is a great opportunity for someone looking to start or grow their career in administration within a small, friendly, and supportive team. As an Administrative Assistant, you'll provide day-to-day support across Vendor Compliance, KYC, and Banking Administration, helping to keep records accurate, well organised, and handled with care.

You'll gain hands-on experience across a variety of administrative and compliance tasks, working closely with colleagues to support key processes and keep information up to date. The role is well suited to someone who is conscientious, organised, and proactive, with a positive attitude and a genuine willingness to learn.

We're looking for someone who is comfortable asking questions, taking initiative, enjoys working as part of a team, and who values accuracy and trust. Full training and ongoing support will be provided, making this a great opportunity to build skills and develop a long-term career in administration or compliance.

Key Responsibilities

Assist with the set-up and maintenance of vendor records within internal systems. Support routine checks on new and existing vendors using approved tools and databases. Help gather, organise, and track documentation required for vendor onboarding and review. Liaising with several teams including but not limited to Know Your Customer (KYC), Purchase and Sales Ledgers, and Credit Control to ensure information is complete and accurate.
Perform data entry and basic data checks, flagging any discrepancies for review. Maintain confidential records in line with internal procedures. Provide general administrative support, including filing, record-keeping, and responding to internal queries. Responsibilities may vary depending on team priorities and business needs.

Skills, Knowledge and Expertise

Previous administrative experience is helpful but not essential Experience of either a customer facing or customer service role is beneficial but not essential Strong attention to detail and a methodical approach to tasks Good organisational and time-management skills Basic numeracy skills and confidence working with data Comfortable using Microsoft Office and internal systems (training provided) Clear and professional communication skills Willingness to learn and work collaboratively as part of a team Ability to handle sensitive and confidential information responsibly.

Benefits

Competitive compensation:

Enjoy a competitive salary, enhanced by a discretionary bonus scheme that rewards both business and individual performance.

Private medical insurance:

Prioritise your health with comprehensive private medical insurance, including access to online GP services from AXA for you and your family.

Enhanced company pension:

Secure your future with enhanced company pension contributions that support your long-term financial goals.

Cycle to work scheme:

Embrace a sustainable lifestyle with our cycle to work scheme.

Season ticket loan:

Spread the cost of your commute and take advantage of annual discounts with an interest free season ticket loan.

Volunteering and charity:

We encourage you to give back to the community through volunteering days and charitable initiatives.

Enhanced holiday allowance:

Enjoy 25 days of annual leave, in addition to bank holidays.

Global travel insurance:

Travel with peace of mind, courtesy of worldwide multi-trip travel insurance coverage for you and your family.

Employee discount platform:

Access exclusive discounts through our employee discount platform.

Enhanced parental leave:

Generous maternity and paternity pay to support you and your family when you need it most.
Greenergy are proud to be an equal opportunities employer and we are committed to equality of opportunity for all staff. We believe that diversity and inclusion among our colleagues is critical to our success as a global company. Employment at Greenergy is based solely on a person's merit and qualifications directly related to professional competence. We do not discriminate against any employee or applicant because of age, disability, sex, gender reassignment, sexual orientation, pregnancy, maternity, race, religion or belief, marriage and civil partnerships.

About Greenergy

Greenergy supply over 15 billion litres of fuel annually across the UK, Ireland and Canada - managing fuel supply chains from refinery gates to customer sites and managing over 500 deliveries per day. To deliver fuel to our customers, we have a 24/7 in-house haulage operation, Greenergy Flexigrid, made up of over 600 drivers and a fleet of over 200 tankers. Greenergy also owns and operates biodiesel manufacturing plants in England and the Netherlands that process waste oils sourced globally into biodiesel, which is used to displace diesel in road transport.

For over 30 years, Greenergy has been investing in lower carbon renewable fuels that can be used in vehicles on the road today. As a leading European manufacturer of waste-based biodiesel, renewables are central to Greenergy's strategy to support customers through the energy transition.

Find out more about us at www.greenergy.com