Job Description

The Department of Biology at the University of Oxford is seeking an organised and proactive

Administrator

to provide dedicated support to

Professor Sam Sheppard

, whose research focuses on the microbial genomics, evolution, and epidemiology of infectious diseases. Based in the new

Life and Mind Building

, this is an exciting opportunity to contribute to a world-leading research environment.

As Administrator, you will play a vital role in the smooth day-to-day running of Professor Sheppard's research group. You will manage communications, coordinate a busy diary, arrange complex UK and international travel, and provide support for meetings, teaching, and events. You will also be responsible for handling research-related administration including expense claims, grant budget monitoring, publication databases, and Open Access submissions.

You will act as a key liaison between the group, the wider Biology administration team, and external collaborators, ensuring all processes run efficiently and in line with University procedures. This role requires excellent judgment, a high level of discretion, and the ability to work independently under pressure.

Essential criteria include:

The ability to manage and prioritise a varied workload and work to deadlines.

Attention to detail and a high level of accuracy.

Experience of providing a high standard of administrative support and drafting correspondence.

Good numeracy skills and experience with routine financial administration tasks.

Demonstrated experience of working within processes and procedures and aptitude for implementing improvements.

Excellent computer skills including Word, Excel, Powerpoint, Sharepoint


This is a dynamic and rewarding role, ideal for someone with initiative, resilience, and a commitment to supporting academic excellence.

To find out more about Professor Sheppard's work, visit: https://sheppardlab.com. For information on the Department of Biology: https://www.biology.ox.ac.uk For details on the Life and Mind Building: https://lifeandmind.web.ox.ac.uk/home

The University of Oxford is committed to equal opportunity, and to being a place where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission.

We welcome applications from individuals from all backgrounds, including those under-represented within higher education. No applicant or members of staff shall be unlawfully discriminated against on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

This post is part time (50%) and available immediately.

The closing date for applications is 12.00 noon on Friday 21st November, interviews are likely to be scheduled for December. Applications for this vacancy are to be made online via our e-recruitment system, and you will be required to upload a supporting statement and CV as part of your online application.