Job Description

We are looking for an

Administrative Assistant

to help us scale our support function, working with next-generation laser processing platforms.





Spun out from the University of Oxford in 2017, Opsydia is a specialist laser technology company harnessing decades of academic excellence and experience in adaptive optics that enable the writing of features in transparent materials. Our writing technology has gone on to provide functionalities across many scientific and industrial areas.



Our technology provides a platform for functional devices in transparent materials such as optical glass and diamond, with several disruptive applications ranging from datacoms, quantum to sensing devices.

THE ROLE

As an

Administrative Assistant

you will provide comprehensive administrative support to the team and office operations. We're a small and agile team that values collaboration and getting things done efficiently. This is an excellent opportunity for someone who thrives in a fast-paced environment and is eager to contribute to a growing team becoming a leader in the field.



You would join our administrative team (Head of Finance & Administration, and Office & HR Manager) to keep our office operations organised and help to build internal systems that will help us to grow sustainably. You will primarily support day-to day office administration, HR, travel planning and finance. You will report to the Head of Finance & Administration.



You will assist with:-


Employee lifecycle and HR support Supporting Health and Safety management Organising, co-ordinating and scheduling internal and external meetings, events, workshops and team activities Streamlining and maintaining travel coordination, including arrangements for international travel. This will include seeking cost effective solutions and providing thorough travel plans to staff Supporting financial operations by assisting with bookkeeping tasks and report preparation which will include raising purchase orders, managing credit card transactions and making payments working within the Xero Accounting Software Maintaining organised filing systems Management of the general office and supplies Managing incoming deliveries and assist with inventory tracking across Production and Research




The above is not an exhaustive list but provides an overview of the tasks and responsibilities that you are likely to undertake as an Administrative Assistant.

ABOUT YOU

You will be able to demonstrate that you have the following:-

Demonstrable administrative experience including supporting HR and Finance functions Personable and collaborative team player Great attention to detail Efficient IT skills with experience working with Excel Experience working with an accounting software package - Xero ideal but not essential An awareness of the need for confidentiality and data protection requirements Experience of general facilities management and ability to co-ordinate with various service suppliers as necessary Good verbal and written communication skills with an ability to tailor this to suit the audience Be comfortable at juggling tasks and shifting priorities between long term projects and the urgency of immediate demands

You may also have:-

Experience with end of month accounting Notetaking Import-Export experience




Opportunities exist to develop in relevant related departments, such as HR, finance or office management.

If you don't meet all of the criteria above, but are interested in the role, please apply or get in touch to discuss further.

This is a full-time role, though part-time (0.8FTE) or flexible working options will be considered for the right candidate. Due to the nature of the role please note that mostly in-office presence is required.



As part of the recruitment process a selected candidate will be required to undergo security screening to BPPS (Baseline Personnel Security Standard).

WHAT WE OFFER

Salary range:

28,000-30,000 pa dependent on experience

Benefits

Flexible working arrangements Share option scheme Annual bonus scheme Private Medical Insurance Group Income Protection and Life Assurance Enhanced family leave Company matched pension contributions up to 5%. Salary sacrifice arrangement is available 25 days paid leave plus bank holidays Cycle to Work Scheme Mental Health and Wellbeing support and activities (EAPs and regular socials) Supported further study or training for your professional and personal development

EQUAL OPPORTUNITIES

We are an equal opportunities employer and commit to encouraging equality, diversity and inclusion in the workplace whilst creating an environment which promotes dignity and respect for all. We post our job descriptions across a wide range of recruitment platforms to enable us to garner the most diverse range of candidates we possibly can.

ADJUSTMENTS AND PROVISIONS

We are dedicated to putting in place any reasonable adjustments that may be required to meet the needs of those who wish to apply for a position at Opsydia.



Please share if you have a declared disability, for example but not limited to: a social communication impairment such as autism spectrum disorder, a specific learning difficulty such as dyslexia, dyspraxia or ADHD; a mental health condition, a sensory impairment affecting sight or hearing or a physical or mobility impairment.

ALTERNATIVE FORMATS

We can provide our job descriptions in an alternative format of video or audio description.

ABOUT OPSYDIA

Opsydia provides commercial systems based on adaptive optics which can directly generate photonic structures in a variety of transparent materials. Learn more at opsydia.com



The company is based in the Centre for Innovation & Enterprise at Begbroke Science Park north of Oxford. Begbroke offers comprehensive facilities on-site including a restaurant, coffee shop, free parking and a minibus service between the park and Oxford.



Your data will be held in line with our recruitment privacy policy available at https://opsydia.com/recruitment-privacy-policy