Job Description

Salary

24,685 - 27,319 per annum,

Contractual hours

35

Basis

Full Time

Region

Central

Job category/type

Professional Services

Date posted

05/11/2025

Job reference

REQ000390

Learning Transformation

Fixed Term - 12 months

THE POST - REQ000390 - Administrative Assistant

An exciting opportunity has arisen to join the Curriculum Development Team within Learning Transformation at the University of the West of Scotland. This role sits at the heart of our commitment to maximising Student Success, providing essential administrative support across a dynamic portfolio of academic and strategic initiatives.

Based within Learning Transformation, the role plays a key part in supporting collaborative working across University directorates to help deliver the ambitions of Strategy 2030 and the Student Success agenda. You will contribute to the coordination and delivery of innovative provision such as the UWS Foundation Academy and the Master's in Professional Practice, alongside wider curriculum enhancement and development projects.

As an Administrative Assistant, you will play a pivotal role in ensuring the smooth and effective operation of these activities, supporting a positive student and staff experience throughout. You will work closely with colleagues across academic and professional services teams to maintain effective communication and seamless processes. The role also involves liaising with a range of external partners, including secondary schools engaged in the Foundation Academy, and providing robust administrative support across the team's academic delivery.

Link to information about the Foundation Academy can be found here: https://www.uws.ac.uk/study/undergraduate/foundation-academy/

Link to information about the Master's in Professional Practice can be found here:

https://www.uws.ac.uk/study/postgraduate/postgraduate-course-search/professional-practice/

The successful candidate should have the following:

Educated to HNC level or equivalent, or have relevant practical work experience
+ Relevant administrative experience within a busy and fast-paced office environment
+ Experience of managing and prioritising tasks effectively as part of a team
+ Excellent attention to detail, with accuracy when handling data and documentation
+ Strong digital skills, including confident use of Microsoft Office (particularly Outlook and Word)
+ Ability to communicate clearly and professionally, both in writing and verbally
+ Proven ability to work under pressure with minimal supervision, maintaining accuracy and focus
+ Willingness and ability to learn new systems, processes, and software efficiently with appropriate guidance

ABOUT US

The University of the West of Scotland is one of Scotland's largest and most dynamic modern universities. Our reach across the country, together with our London campus, means that UWS is a significant force in global knowledge creation, innovation, and a leading provider of undergraduate, postgraduate and research degree education. Our degrees provide students with a transformational experience; equipping them with highly sought-after graduate skills that set them up for global success in world-leading sectors, industries and businesses.

With cutting-edge courses, modern pedagogy and practical knowledge, we enable our students and staff to experience the joy of learning, teaching, research and innovation, and apply their knowledge for the benefit of others.

UWS is officially ranked by Times Higher Education in the top 200 universities worldwide under 50 years old (2023 Young University Rankings).

Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future.

We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes

24 days of annual leave, plus a further 12 days for public/university holidays

An additional days leave on your birthday

Defined benefit contribution pension scheme (including death in service benefits upon joining the scheme

A flexible approach to working pattern and work-life balance

Employee discount scheme across 3,500 retailers

Fitness facilities across our campuses

Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme

Professional, career and research development opportunities

.

Closing Date: Monday 24th November 2025

Interview Date: Week commencing 15th December 2025

Please note that the appointment will be made on the first point of the salary scale (unless by exception, where evidence would need to be provided).

The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.

You can find out more about how the University uses your personal data as part of the recruitment process by looking at the UWS HR Applicant Privacy Notice at

www.uws.ac.uk

UWS are committed signatories to the Armed Forces Covenant.

UWS is committed to equality and diversity and welcomes applications from underrepresented groups.

UWS is a "Disability Confident" employer.

University of the West of Scotland is a registered Scottish charity, no. SC002520