Administrative Assistant

Plymouth, United Kingdom

https://www.mncjobs.co.uk/company/sphere-solutions

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Job Description

Admin Assistant
Location: Plymouth
Contract: Permanent | Full-Time (Office Based)
Salary: 13 per hour, rising to 14 per hour in April
About the Role
We are working with a reputable building & maintenance contractor to recruit an Administrative Assistant to join their team on a permanent basis, reporting directly to the Office Supervisor.
Key Responsibilities

Handle inbound calls, emails, and general correspondence
Support managers and colleagues across the business
Data entry and CRM management
Filing, scanning, photocopying, and general office administration
Liaise with suppliers and subcontractors
Schedule meetings, manage calendars, and arrange travel
Maintain HR records, holiday logs, and personnel files
Collate timesheets and meeting minutes
Order stationery and office supplies
Use QuickBooks for supplier invoices, receipts, reporting, client invoices, and bank reconciliations

About You

Previous experience in an administration-based role
Longevity with previous employers
IT literate with good knowledge of Word, Excel & Outlook
Experience within building or facilities maintenance is desirable
QuickBooks experience is advantageous
Punctual with a professional telephone manner

Hours

Full-time office-based role: Monday-Friday, 8:30am-4:30pm with a 30 minute unpaid lunch break

How to Apply
For a confidential discussion, please contact Abbie or Cat on 01752 421888, or apply as instructed.
About Sphere Solutions
Sphere Solutions are a market-leading recruitment specialist within the built environment across the South West & Wales.
Our Commitment to Inclusion
We are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we'll work with you and the client to ensure a fair and supportive experience. We represent employers who foster respectful, inclusive, and collaborative workplaces, regardless of age, gender identity, sexual orientation, ethnicity, or background.