Job Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management and clerical tasks. This role involves managing front desk responsibilities, handling multi-line phone systems, and providing exceptional customer service to clients and staff. Bilingual skills are a plus, as is experience with XERO, Microsoft Office, Google Workspace, and data entry. The Administrative Assistant will play a vital role in maintaining efficient office workflows and ensuring smooth day-to-day operations.

Responsibilities

Manage front desk duties including greeting visitors and answering multi-line phone systems with professional phone etiquette Perform data entry, filing, and proofreading to ensure accuracy of documents and records Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools Handle customer support inquiries via phone, email, or in person, providing excellent service and support Maintain office supplies inventory and assist with bookkeeping using Xero or similar software Assist with office management tasks such as organizing files, managing correspondence, and supporting administrative projects Have experience of HR practice and compliances of mfg. units. Support personal assistant tasks including calendar management and travel arrangements as needed Provide clerical support including typing, document preparation, and record keeping for various departments Procurement of parts and raw materials and follow up with suppliers for maintenance and repairs etc.

Experience

Previous office experience or administrative experience or purchases preferred; familiarity with office management is a plus Proven ability to handle multi-line phone systems and demonstrate excellent phone etiquette Experience with Xero, Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), and data entry skills required Bilingual abilities are highly desirable to assist diverse client needs Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently Experience in customer service roles such as dental or medical receptionist or personal assistant roles is advantageous Demonstrated proficiency in proofreading, filing, bookkeeping, and maintaining professional communication standards
Only selected candidate will be contacted within one week.

Job Type: Full-time

Pay: 12.21 per hour

Benefits:

On-site parking
Work Location: In person

Reference ID: Admin Assitance