Job Description

About Us:
My Private Villas is a luxury villa rental company offering exclusive high-end properties around the world. We work with discerning clients and trusted travel partners to provide exceptional holiday experiences. We are currently looking for a detail-oriented and reliable Administrative Assistant to support our Sales team and CEO with administrative, financial, and operational tasks.

Key Responsibilities:

Sales Support - Villa Bookings:

Assist the sales team with contract and payment processes related to villa bookings Prepare booking contracts and payment invoices Collect and manage bank details from clients and villa owners Send reminders to clients and villa owners regarding contract signing and payment deadlines Ensure timely refunds of unused security deposits to clients Coordinate commission payments to travel agents for B2B bookings
Finance & CEO Assistance:

Prepare and maintain regular reports of upcoming payments to villa owners, agents, service providers, and for other company expenses Submit reports for CEO's review and approval Complete transactions via online banking as instructed Register and organize payment documentation for accounting purposes
General Administration:

Support the team with other administrative tasks as required Maintain accurate internal records and filing systems
Requirements:

Previous experience in a similar administrative or finance assistant role Strong organizational skills and attention to detail Excellent written and verbal communication skills Good understanding of invoicing, payment processing, and basic financial procedures Proficient in legal terminology with proven experience in drafting, reviewing, and customizing legal contracts. Ability to manage multiple tasks and deadlines efficiently Comfortable working with spreadsheets and online banking platforms Reliable, trustworthy, and discreet when handling sensitive information Proficiency in Microsoft Office (especially Excel and Word) Fluent in English (spoken and written)
What We Offer:

Full-time, permanent position Office-based role in London Friendly and professional work environment Opportunity to work in the luxury travel industry
Job Type: Full-time

Pay: 27,000.00-30,000.00 per year

Ability to commute/relocate:

London, SW2 5UA: reliably commute or plan to relocate before starting work (required)
Experience:

business administration: 3 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person