Job Description

We have an exciting opportunity for you to join us as an administrative assistant in our Pathology Department.
You will provide a comprehensive administrative support to the Senior Administrative Officer, Consultant Histopathologists, Junior Doctors, Office Manager and Medical Secretaries and wider Office Team in Histopathology.
The Administrative Assistant will work as an integral member of the histology team, providing administrative and clerical assistance supporting the MDT process, referrals and general administrative tasks.
The job description is not exhaustive and requires the post holder to be flexible to meet the needs of the developing service.
If you are interested in the role and believe you hold the qualities we require, then apply today!
Main duties of the job
Supporting the office team with co-ordination of MDTs, collating patients reports and slides required.
Completing the requests for material to be sent away to external sources, meeting deadlines and supporting any audits and appropriate tracking where necessary.
Supporting the Department Histology cancer tracker with any Two Week Wait (2WW) escalations, supporting the KPI and department turn around time (TAT).
Opening and actioning all income and outgoing post.
Completion of template referral letters.
Completion of general administrative tasks; scanning request forms onto the LIMS system and monitoring the filing/shredding system.
Managing the return and appropriate tracking of patient's material.
About us
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust
Details
Date posted
24 October 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
24,465 a year Per Annum (Pro Rata for Part Time)
Contract
Permanent
Working pattern
Full-time
Reference number
390-CSS-SO-9793-B
Job locations
Southend
Prittlewell Chase
SOUTHEND-ON-SEA
SS0 0RY
Job description
Job responsibilities
For more details on this varied and rewarding role, please see the attached job description. We look forward to your application! Job description
Job responsibilities
For more details on this varied and rewarding role, please see the attached job description. We look forward to your application!
Person Specification
Qualifications
Essential

• Educated to GCSE standard

Desirable

• Knowledge of Histopathology and Trust systems
• Administrative qualifications

Knowledge and Experience
Essential

• Good knowledge and understanding of word and IT Office Packages
• Previous administrative and typing experience
• Advanced keyboard skills and use of VDI

Desirable

• Knowledge/experience of using Hospital administrative systems
• Previous experience in an administrative position or in a medical environment

Communication Skills
Essential

• Excellent written communication skills

Person Specification
Qualifications
Essential

• Educated to GCSE standard

Desirable

• Knowledge of Histopathology and Trust systems
• Administrative qualifications

Knowledge and Experience
Essential

• Good knowledge and understanding of word and IT Office Packages
• Previous administrative and typing experience
• Advanced keyboard skills and use of VDI

Desirable

• Knowledge/experience of using Hospital administrative systems
• Previous experience in an administrative position or in a medical environment

Communication Skills
Essential

• Excellent written communication skills

Skills Required