Job Description

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to support our Manager and team to ensure the smooth operation of daily office functions. The ideal candidate will possess strong office management skills, excellent communication abilities, and a keen eye for detail. This role involves managing administrative tasks, providing exceptional customer service, and maintaining an efficient work environment. The successful applicant will be integral to fostering a professional and welcoming atmosphere within our organization.

Duties

Assisting the Manager with rota systems for the staff team, including checking and verifying clocking in system for our pay run each month. Manage front desk operations, greeting visitors and directing inquiries with professionalism and courtesy. Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents. Perform data entry and bookkeeping tasks using Excel and accounting software to support financial accuracy. Provide exceptional customer support via phone, email, or in person, addressing inquiries with clarity and patience. Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing daily administrative workflows. Proofread correspondence, reports, and other documents to ensure accuracy and professionalism. Experience in word, Excel and other computer based programs. Experience using Coolcare systems would be an advantage.

Experience

Candidates should have prior experience in an office environment demonstrating strong clerical skills and organisational abilities. Experience with office management tasks such as filing systems, calendar coordination, and data entry is essential. A background in customer service combined with administrative experience will ensure success in this role. Strong computer literacy across various platforms including Microsoft Office is required to perform duties efficiently. Candidates should demonstrate excellent time management skills along with the ability to handle multiple priorities simultaneously while maintaining attention to detail. Join our team as an Administrative Assistant to contribute your organizational expertise and provide outstanding support that drives our organization forward!

Job Type: Part-time

Pay: 12.21 per hour

Expected hours: 15 per week

Benefits:

Free parking On-site parking
Work Location: In person

Reference ID: Admin