Job Description

We are seeking a proactive and organised Administrative Assistant to provide high-level support to our clients team, specifically assisting Vice President level positions. This is an excellent opportunity for a flexible individual who thrives in a collaborative environment.
Location: Wimborne
Contract Type: 6 months (with possible move to permanent)
Pay Rate: Up to 16.40 per hour
Hours: Full Time (39 hours per week)
Work Schedule

• Monday to Thursday: 07:50 - 16:50
• Friday: 07:50 - 13:00

Key Responsibilities You will assist with the coordination of team activities and ongoing office administration tasks, including:

• Communication: Answering telephones, taking messages, and answering routine questions.
• Scheduling: Maintaining master schedules regarding staff whereabouts and vacation schedules.
• Travel & Finance: Facilitating domestic and international travel arrangements and assisting with expense processing and charge card reconciliation.
• Documentation: Typing and distributing memos, meeting minutes, and presentations.
• Policy Management: Maintaining and updating master copies of organisational policy and procedure manuals.
• Office Admin: Ordering and distributing office supplies and coordinating meeting room arrangements.

Requirements & Skills

• Education: A degree or equivalent experience is desired.
• Tech Proficiency: Working knowledge of Microsoft Office features (Word, Excel, PowerPoint) is essential.
• Attention to Detail: Ability to complete tasks with high levels of precision and utilise tools for checking outputs.
• Communication: Strong ability to make oral presentations, write reports, and deliver helpful feedback.
• Multi-tasking: Proven ability to manage multiple priorities and perform concurrent activities without reducing productivity.
• Adaptability: Willingness to adjust to new assignments and listen to diverse opinions.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.

Skills Required