Job Description

Please read carefully.

Ability to relocate to Germany, Turkey or Singapore/ or to be based in these locations. Mandatory. If you are not willing to relocate, please do not apply for this role.*

We are hiring an Administrative Lead (with perfect English) for one of the most respected Singaporean entrepreneurs, whose business empire employs over 5,000 people globally.

He is based between Bodrum, Turkey, and Bremen, Germany. Important: This role requires up to 90% travel and full flexibility. You will be responsible for the coordination of all administrative support for the Executive and his family, leading a team of 2-3 Executive Assistants and 15+ supporting personas (drivers, housemaids, chefs, etc) as the main interface for all tasks including coordination of meetings and appointments, travel, events and beyond. Position: Administrative Lead (CEO Office).

Position: Administrative Lead (CEO Office)

As the Administrative Lead / Chief Executive Assistant to the Founder, you'll be in a highly visible role at the center of fast-paced activity, using your superior organizational, project, and time management skills. The role is for Problem Solvers and seeking development and challenge. You will be responsible for the coordination of all administrative support for the Executive and his family, leading a team of 2-3 Executive Assistants and 15+ supporting personas (drivers, housemaids, chefs, etc) as the main interface for all tasks including coordination of meetings and appointments, travel, events and beyond.

The ideal candidate is a seasoned manager, master of logistics planning, has the ability to anticipate needs, incredible attention to detail, and flawless execution of multiple priorities with the ability to delegate across a team of EAs. You must understand what it takes to support an Executive at this level, with the flexibility and eagerness to work on-demand as needed. It is critical that you are able to use discretion and confidentiality when working with sensitive information and senior leaders.

Key Responsibilities & Requirements

Experience managing teams, building work processes from scratch, ideally with background on the service industry with a service-oriented mind set.

Impeccable attention to detail, strong organizational skills and ability to structure and prioritize work in a fast-paced environment while handling multiple tasks concurrently

Service-oriented mindset, responsiveness and ability to switch gears at a moment's notice

Ability to proactively anticipate needs without being asked or directed

Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail

Flexibility to work across multiple time zones, be available on-demand (24x7)

Ability to maintain strict confidentiality, discretion, and professionalism in all interactions.

Strong organizational and multitasking abilities to manage multiple requests with competing deadlines.

Travel Requirements

Ability to relocate to Germany (Bremen) / Turkey (Bodrum).

A valid passport with the ability to travel frequently is required

Frequent travels to Singapore, Turkey, Germany, Italy, Switzerland, Serbia, Bulgaria.

Ability to travel on a short notice and on demand for urgent or scheduled tasks and support the CEO during business trips

Additional Qualifications

Fluency in English (spoken and written); additional languages are an advantage.

Must pass comprehensive background checks (criminal, psychological, substance use).

Exceptional communication and interpersonal skills, capable of confidently supporting high-level stakeholders.

Adapt to rapidly changing priorities and handle high-pressure situations with composure and professionalism.

Compensation & Contract

Position is perfect for those motivated by great compensation.

Relocation package included.

Suited for ambitious professionals committed to excellence in executive support.

Job Types: Full-time, Permanent

Pay: Up to 100,000.00 per year

Benefits:

Life insurance Private dental insurance Private medical insurance Relocation assistance
Schedule:

10 hour shift 12 hour shift 8 hour shift Day shift Holidays Monday to Friday Night shift Overtime Weekend availability
Ability to commute/relocate:

East London E1 7DB: reliably commute or be willing to relocate with an employer-provided relocation package (preferred)
Application question(s):

Have you managed a team of 25+ members? Are you open to relocating to Germany, Turkey or Singapore?
Experience:

Team management: 5 years (preferred)
Language:

English (preferred)
Work Location: In person