Job Description

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.
As part of the Scottish Courts and Tribunals Service commitment to equality and diversity, our recruitment system will automatically anonymise your personal information once your application is submitted and a generic application number is generated. The selection panel will only see the evidence you have provided on how you meet the key capabilities required for the job. Please check your details carefully and answer all required questions as this may affect any potential employment with us.

Salary

From 27,809 per annum

Contractual hours

35

Basis

Full time

Region

South Strathclyde Dumfries and Galloway

Package

Full SCTS package plus benefits

Date posted

12/12/2025

Job reference

REQ01060



Dumfries Sheriff Court are looking to recruit an administrative officer to join them on a full time permanent basis.

Administrative Officers carry out a variety of general administrative duties to progress cases through the court or provide support to other functions within the Scottish Courts and Tribunals Service.

The Key Responsibilities

To undertake a number of general administrative duties including:

Processing and distributing incoming mail to colleagues which comprises of writs, summonses, simplified divorces, enquiries and other documents.


Creating and updating records on our in-house computer system and data input Producing court documents Preparing files for court hearings General photocopying and filing Dealing with numerical calculations Accounting for monies in accordance with financial guidelines undertake light portering duties as required


Additionally you:

will have regular contact with court users, including members of the Judiciary and the legal profession. As such you be required to competently answer queries giving consistent and reliable advice. work within a team with regular management support and will be responsible for your own time. may be required to provide advice to colleagues and carry out limited supervision of others.


assist with preparing statistical information and other returns to ensure standards of work meet the agreed level.


assist in clearing up of criminal courts by preparing court minutes, issuing letters, ordering reports and filing complaints as necessary.


process and enter fine payments onto computer system and reconcile at month end.

Applications will be accepted until 11:59pm on the closing date stated on the advert, 6 January 2026.

Your application must provide evidence of how you meet the criteria set out in the knowledge, skills and experience listed in the Person Specification in the Job Information Pack.

Please note that you must have completed the online assessment by this time for your application to be considered.

Interviews are expected to be held

14 and 15 January 2026.

The Scottish Courts and Tribunals Service is exempt from the protections of the Rehabilitation of Offenders Act (1974). This permits us to ask applicants details of both spent and unspent convictions, along with details of any formal cautions that you may have. Individuals without existing security clearance will always be considered as all successful applicants will require a standard level Disclosure check completed before employment can commence.

Scottish Courts and Tribunals Service recruitment processes are underpinned by the recruitment principles of the Civil Service Commissioner, which outline that selection for appointment be made on merit on the basis of fair and open competition - Recruitment - Civil Service Commission (independent.gov.uk)

If you feel your application has not been treated in accordance with the values in the Civil Service Code and/or if you feel the recruitment has been conducted in such a way that conflicts with the Civil Service Commissioner's Recruitment Principles, you can make a complaint, by contacting us at recruitment@scotcourts.gov.uk in the first instance. If you are not satisfied with the response you receive you can contact the Civil Service Commissioner.