Job Description

Because sometimes the grass is greener
"Advancing the local and global agri-food sectors through scientific excellence"
Be Part of it.............
AFBI are currently recruiting for an Administrative Officer based at AFBI Hillsborough BT26.
This is a Fixed Term Position (approximately 23 months), working 37 hours per week (Monday to Friday) with a starting salary of 26,449 and you will be part of the Sustainable Livestock Systems Branch.
This is a key support role, providing a high-quality, efficient, confidential, and professional administrative service to ensure the effective day-to-day running of the office.
Want to be part of something sustainable, successful, and satisfying?
Keep reading....
Main Purpose
The main purpose of this role is to provide an efficient, high-quality administrative and operational support service to ensure the smooth day-to-day functioning of the office. The postholder will be responsible for supporting procurement and financial processes, maintaining accurate records, coordinating timesheets and absence information, and managing invoicing activities. The role also involves acting as a key point of contact through managing communications, handling enquiries, and providing front desk support to visitors, contractors, and staff. In addition, the postholder will assist management with administrative tasks such as minute taking, maintaining action logs, producing routine reports, and undertaking general duties as required to support effective service delivery.
Main Roles and Responsibilities

• Manage procurement processes, maintain expenditure records, liaise with suppliers and finance teams, and support year-end financial procedures.

• Process industrial staff timesheets, maintain absence records, and coordinate with HR Connect and line managers.

• Generate monthly and quarterly rent invoices and respond to related queries.

• Manage central email inboxes, respond to finance and management queries, and ensure timely communication.

• Handle incoming calls and direct or resolve queries from internal and external contacts.

• Provide front desk support, assist visitors and contractors, issue passes, and coordinate with the Premises Officer including coordination of business meetings.

• Record daily meteorological data and produce monthly reports for staff.

• Provide support to management where required, including minute taking and maintaining action logs.

• Carry out general administrative duties and any other tasks as required by management.

Essential Criteria:
(Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications) * Hold 2 GCSE's grade C or above including English Language and Maths or equivalent*

• Experience in an administrative support role with an element of (internal or external) customer support.
• Experience in the use of information technology including the main MS Office applications Word, Outlook, Excel and Teams.

Please note: successful applicants will be required to complete a Basic Access NI Check.
If you want to be part of this exciting phase for AFBI, please send your CV to:
Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.
We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible.
Please note only those candidates shortlisted may be contacted.
**Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. **
Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between 16 - 32 depending on clearance level.

Skills Required