Job Description

Ref Number

B03-02447

Professional Expertise

Administration and Business Support

Department

UCL SLASH (B03)

Location

London

Working Pattern

Full time

Salary

35,930-41,255

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

22-May-2025

About us

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UCL's Faculty of Laws is a dynamic, highly respected and friendly community, which enjoys global recognition for the quality of its teaching and research. The Dean and Dean's Office is responsible for delivering the Faculty's academic mission. This includes strategic leadership and management of the Faculty to drive high quality outcomes for students, significant advances in research, increases in revenue, and to maintain and further improve the Faculty's standing on the international stage.

About the role

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The Administrative Officer will work closely with the Faculty's leadership team to provide highly professional administrative and executive support to assist the smooth functioning of the Faculty as a whole, and to ensure momentum is maintained on key strategic initiatives. As a member of the Operations Team, the role will also provide administrative support on key HR, finance and operational matters. This is a pivotal post within the Faculty team and provides an excellent opportunity for the right applicant to develop a career in university administration. As the role requires interaction with many people within and external to UCL and a wide-ranging portfolio of duties, a professional attitude, resourcefulness, willingness to help, and an ability to build effective and positive working relationships at all levels are essential.

About you

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The ideal candidate will possess secretarial or administrative qualifications or have equivalent experience in a role that includes significant organisation, scheduling, and confidential work. They will have demonstrable experience providing high-level administrative support to senior leaders, including managing complex electronic diaries, servicing committees, and taking minutes. An understanding or experience of the Higher Education sector is also desirable.



The candidate must exhibit excellent communication skills, both written and verbal, along with a high standard of personal presentation and confidence. Candidates should have a strong command of written English, including spelling, grammar, proofreading, and editing. Collaboration and teamwork are essential, as are well-developed interpersonal skills for engaging with individuals at all levels within UCL and externally.



The role requires strong problem-solving abilities, a flexible approach, and the capability to manage a varied workload independently. Outstanding organisational skills, keen attention to detail, and effective time management are vital. Proficiency in Microsoft Office applications (such as Word, Excel, and PowerPoint), experience using databases, AV equipment, and online conferencing tools are required. The candidate must also demonstrate the ability to handle sensitive or challenging situations with discretion, diplomacy, and confidentiality.



A job description and person specification can be accessed at the bottom of this page.



This vacancy will close on Thursday 22nd May at 11:30 AM. To apply for the vacancy, please click on the 'Apply Now' button below. If you have any queries regarding the vacancy or the application process, please contact Mujtaba Ghaus, Executive Officer via mujtaba.ghaus@ucl.ac.uk.



Interviews will be held on Thursday 29th May at UCL Faculty of Laws, Bentham House, London.

What we offer

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As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below: o 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) o Additional 5 days' annual leave purchase scheme o Defined benefit career average revalued earnings pension scheme (CARE) o Cycle to work scheme and season ticket loan o Immigration loan o Relocation scheme for certain posts o On-Site nursery o On-site gym o Enhanced maternity, paternity and adoption pay o Employee assistance programme: Staff Support Service o Discounted medical insurance Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

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Our Commitment to Equality As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; people with disabilities; LGBTQI+ people; and for our Grade 9 and 10 roles, women.