Job Description

Job Details:
Job Reference: HCC623141
Salary Range: 27,780 - 30,564 pro-rata, per annum (actual salary 22,224 - 24,451 per annum)
Work Location: Elizabeth II Court, Winchester (Hybrid Working)
Hours per week: 29.6
Contract Type: Permanent
Closing Date: 8 February 2026
Interview Date: 20 February 2026
Early applications are encouraged as we may close the advert ahead of the stated closing date.
The Role:
Joining our Shared Services Subject Access Request Team, as an Administrative Officer, you'll be passionate about data protection and support both Adults' Health & Care and Children's Services. In this vital role you'll be responsible for supporting responses to requests for personal information from individuals and partner organisations, securely and in line with legal requirements.
What you'll do:

• Communicate sensitively with individuals and organisations regarding Subject Access Requests (SARs).
• Collate and combine electronic and paper records from various sources.
• Acknowledge and validate SARs, manage a shared mailbox, and request additional details when needed.
• Respond to Police requests for personal information, including identifying and disclosing relevant records.
• Maintain accurate records and stay up to date with GDPR and the Data Protection Act 2018.

What we're looking for:

• Strong IT skills and confidence using Microsoft packages including Word, Excel, Outlook, and bespoke IT systems.
• Excellent attention to detail.
• Strong organisational and prioritisation skills, and the ability to work under pressure.
• Excellent communication skills, both written and verbal, with the ability to engage effectively at all levels.

Take a look at our for more information about the Administrative Officer role, team and our values. The section 'About you' explains what specific knowledge, skills and experience we want you to tell us about. Make sure you explain how you meet these requirements and demonstrate our values, in your application.
Why join us?

• Enjoy a supportive team working environment that provides professional development opportunities.
• Gain valuable experience in data protection and public service.
• Work in a role that makes a real difference to individuals and communities.
• Access to Health Assured's comprehensive Employee Assistance Programme to support your physical and mental wellbeing, including 24/7 telephone support, a suite of online resources, and legal and financial advice.
• A competitive benefits package that includes generous annual leave entitlement, occupational sick pay, and access to the Local Government Pension Scheme. Find more information

.
Applicants can expect to hear from us within two weeks of the advertised closing date.
Please note: We are unable to offer sponsorship for this role and therefore it is essential that you already have the right to work in the UK before applying.
Other roles you may have experience of may include: Administrative Assistant, Administrative Support, Administrative Coordinator, Secretary, Administrative Specialist, Business Support, Office Assistant, Personal Assistant, Office Administration, Administrator
Values Based Recruitment
We recruit for attitudes and values in Adults' Health and Care. We invite you to evidence how you demonstrate our 5 core values in your application. For more information on our values, please refer to the candidate pack.
Additional Information:
Administrative Officer
Vetting Requirements:
This post is subject to a Criminal Records Check.
Contact Details for an Informal Discussion:
For general enquiries, please contact
For an informal chat about the role, please contact James Shillito, Risk & Information Senior Officer on or Rob Vernon, Information Governance and Risk Manager on
Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.
In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.
We are a Disability Confident Employer - committed to ensuring that our recruitment and selection process is inclusive and accessible.

Skills Required