Job Description

Job Title: Administration Assistant

Location: Chorley

Job Type: Full-time/Permanent

Reports to: Business Director

Job Overview:

We are seeking a highly organised and professional Administration Assistant to join our team. This role involves supporting a busy office that prepares expert reports for legal proceedings. The successful candidate will play a vital role in maintaining accurate records, coordinating case documentation, and ensuring the smooth day-to-day running of administrative functions in a confidential and time-sensitive environment.

Key Responsibilities:

Perform general office duties, including email, data entry, telephone enquiries, downloading documents, and facilitating associate requests Provide administrative support in the preparation and management of legal reports and records Liaise with solicitors, associates, and clients professionally and efficiently Manage incoming calls, emails, and correspondence, redirecting as appropriate Schedule appointments, meetings, and conference calls Assist with the preparation of reports, presentations, and other documents for the directors Input data into software and maintain accurate digital records Handle confidential and sensitive information with discretion and in accordance with data protection laws Track deadlines and ensure timely submission of reports and documents Support team members covering additional tasks when required Maintain and update databases and records with high attention to detail Assist with maintaining office systems, templates, procedure manual and file management Contribute to the overall efficiency and positive culture of the office

Requirements:

Proven experience in an administrative or office support role in a legal, medical, or professional office environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong written and verbal communication skills Ability to manage sensitive information with a high degree of confidentiality Comfortable working with deadlines and managing multiple tasks simultaneously Excellent organisational and time management abilities Ability to work independently and as part of a team High level of accuracy and attention to detail Professional demeanour and the ability to maintain office relations

Preferred Qualifications:

Experience in a medico-legal setting or knowledge of the legal processes related to personal injury or medical negligence Knowledge of GDPR and data protection regulations

Working Conditions

:

Hybrid role with standard working hours; (9am to 5pm); occasional flexibility may be required Occasional overtime may be required to meet deadlines Comfortable working in a fast-paced, collaborative environment
Job Type: Full-time

Pay: 24,000.00 per year

Benefits:

Company pension
Application question(s):

Do you have any experience within a legal setting?
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Chorley PR7 7NA

Reference ID: Administrator