Job Description

Job Title: Charity Secretary /

Administrator

.

Reports to: CEO / Trustees

Hours: 35-40 hours per week + Board Meetings (Flexible Hours)

Salary: 13.00 per hour

Locations: Based at Head Office and across all sites in Chesterfield.

Main Purpose of the role:

As a company secretary, you'll need to ensure a company complies with financial and legal requirements, as well as maintaining its high standards of corporate governance. Although not strictly required to provide legal advice, you'll also need to have a thorough understanding of the laws that affect your areas of work.

- Working directly to the CEO / Finance Manager / Trustees.

You'll need to have:

good verbal and written communication skills interpersonal skills and the ability to work well with people at all levels attention to detail and a well-organised approach to work the ability to prioritise work and to work well under pressure the capability to work with numerical information, plus analytical and problem-solving skills a diplomatic approach and the confidence to provide support to high-profile company staff and board members management skills teamworking skills integrity and discretion when handling confidential information a sound grasp of corporate governance issues a commercial frame of mind.
As a company secretary, you'll need to:

General:

support the CEO and Trustees to ensure they are operating in accordance with rules and regulations. support the CEO and Trustees in ensuring the board functions efficiently and effectively facilitate good communication between the board, senior management and CEO. take responsibility for the administration of the company, for example: staff files, maintaining statutory books, including registers of members, directors, secretaries and shareholders with all their past and present shareholdings, organising board meetings and annual general meetings (AGMs), preparing agendas and taking minutes. file necessary documents with Companies House. inform Companies House of any significant changes to the company's share capital, administration or registered address monitor changes in relevant legislation and the regulatory environment and take appropriate action liaise with external regulators and advisers, such as lawyers, solicitors and auditors develop and oversee the systems that ensures the charity complies with all applicable codes, in addition to its legal and statutory requirements
provide secretarial services to the CEO and Trustees and the professional team

organise and service meetings, maintain diaries, and arrange appointments

type reports, memos, letters, and forms using word processing systems

provide administrative support at meetings including minute taking

manage email accounts and maintain records and filing systems

all aspects of operational administration and clerical support to the CEO and Trustees.

Finance:

Maintain and complete the monthly payroll spreadsheet for the finance manager.

Assist the Finance Manager with any financial admin that is required.

Training and Recruitment:

Assist theTraining and Recruitment Manager with any T&R admin and tasks that are required.

HR:

Complete staff file checks and pass on any actions to the CEO, Registered Managers and T&R Manager

Assist with the preparation of documentation for HR purposes

Take an active role in any HR meetings

To adhere to GDPR legislation

Adhere to the charities confidentiality policies and procedures

Adhere to all H&S policies and procedures

To take responsibility for own professional development by undertaking mandatory training and e-learning courses

To participate in staff meetings and in staff supervision, training and development activities

Complete the starters and leavers spreadsheet

To help the registered manager maintain the administrative systems for keeping records, particularly those required to comply with the current legislation

Collate monthly reports from RM, T&R, Finance and the CEO; The reports will then be sent out to Trustees.

General:

To make yourself available during emergencies eg. Bad weather conditions, to attend any part of the service as designated

Produce reports for board meetings

Produce reports for the CEO and Trustees

Work collaboratively with colleagues to ensure quality recruitment and training requirements are met

To attend all supervisions

To model all behaviors in line with the policies and procedures within the staff handbook

Job Type: Full-time

Pay: 13.00 per hour

Expected hours: 30 - 40 per week

Benefits:

Company events Company pension Cycle to work scheme Employee discount Free parking On-site parking Referral programme
Application question(s):

Are you a Driver? Do you have access to your own vehicle?
Education:

GCSE or equivalent (required)
Experience:

Phone etiquette: 1 year (required) Organisational skills: 1 year (required) Administrative : 1 year (required) Office : 1 year (required)
Work Location: In person