Job Description

We're looking for a highly organised and proactive Administrator ?to join our small but impactful team at the Arts Development Company.

The main purpose of this role is to provide highly effective administration for the Arts Development Company, supporting our staff team, our board, partners and stakeholders. You will lead the organisation's administrative function and assist the General Manager in maintaining The Little Keep, our cultural hub in Dorchester.

Location:

The Little Keep in Dorchester

Salary:

25,750 per annum (pro-rata, 3 days a week)

How to apply:

Please send a CV (no more than 2 pages) and covering letter (no more than 2 pages) to our General Manager, Sophie Carpenter: sophie@theartsdevelopmentcompany.org.uk

Your covering letter should include what interested you in this role and how your skills and experience meet each point of the person specification.

Deadline to apply:

9am Monday 4th August 2025.

Key Responsibilities

Provide core administrative support across the organisation Book meeting rooms and coordinate internal schedules Attend and minute meetings Maintain filing systems and manage accurate record keeping Assist in the development of organisational policies and procedures Collect and organise data for project evaluations Manage travel and accommodation bookings Respond to general enquiries via phone and email Schedule 1:1 mentoring for artists and freelancers

Other Responsibilities

Event and Project Support

Coordinate logistics for events and conferences, including: Setting up events on Lu.ma or similar platforms Organising catering and venue arrangements Collating event-related information Managing email reminders and post-event communications Gathering attendee information (e.g. access or dietary needs)

Office Systems

Oversee office equipment, supplies, and maintenance needs Support the bookkeeper on larger projects by managing invoices and receipts, ensuring shared folders are regularly updated

Building and Facilities Management

Assist the General Manager with the day-to-day running of The Little Keep, including: Acting as first point of contact for tenant enquiries Coordinating subcontractors, cleaning services, and maintenance contracts Conducting weekly fire alarm tests and taking meter readings Organising monthly networking events at The Little Keep

Governance Support

Schedule meetings, workshops, and strategic planning sessions Disseminate board papers and other key documents Minute governance and strategic meetings

Other

Attend relevant training as required Work in line with ADC's values and policies Undertake any other duties appropriate to the role

Person Specification

Personal Qualities

An effective and organised administrator with a passion for ADC's mission Positive, proactive and enthusiastic with excellent attention to detail Resilient and calm under pressure, with the ability to manage deadlines A collaborative team player who also works well independently

Experience

Demonstrated ability to support and manage day-to-day operational activities Proven experience in maintaining and improving administrative systems and processes Strong track record of working independently and taking initiative Background in an office based role Experience managing small scale budgets (desirable) Experience overseeing office or facility management responsibilities (desirable) Familiarity with working in arts or cultural environments (desirable)

Skills and Knowledge

Excellent administration and multitasking skills Strong written and verbal communication Comfortable using IT systems and digital tools to improve efficiency Ability to handle sensitive information with confidentiality
Job Types: Part-time, Permanent

Pay: From 25,750.00 per year

Expected hours: 22.5 per week

Benefits:

Free parking On-site parking
Application question(s):

Please include a cover letter including what interested you in this role and how your skills and experience meet each point of the person specification. In no more than 1000 words
Work Location: In person

Application deadline: 04/08/2025
Expected start date: 29/09/2025