Job Description

Job description

Gateway has an exciting opportunity for a Business Administrator to join Gateway's Head Office in Inverness to assist with day-to-day administration and some of the HR functions and duties in a busy office environment. The successful Administrator will be motivated and have a can-do attitude. Experience working in a busy office environment is preferred, however, above all we are looking for someone with enthusiasm and a hard work ethic that is keen to work in a diverse role. You will be used to working at a fast pace and be flexible and agile to change.

Key responsibilities:

Facilitating office organisation and communication by performing administrative duties and acting as a receptionist. Provide support to the General Manager, the Finance team and the members of the senior management team. Reporting on performance management and outcomes delivery to Finance Manager.

General secretarial/reception work (phone calls, visitors, emails, letters and packages)

Manage the organisation's meeting room. Scheduling company events, and appointments. Organising catering for events

Create Travel Itineraries for staff and clients.

Manage the fleet of company cars (mots, servicing, car booking sheet)

Filing and archiving as required

Manage the organisation's petty cash.

Receipt all incoming monies and associated banking.

Minute taking at staff meetings and other meetings as and when required

Fire Warden duties

Completing Infection Control procedures

Manage company telephones and Broadband.

Arrange cleaning and stationery orders for the organisation including its Supported Accommodation Units.

Updating records and databases

Occasionally provide practical help to Gateway's services

Assist in Gateway's Food for Families project.

Analyse and interpret data (collecting and inputting)

Monitoring, evidencing and reporting on service user outcomes and evaluating these for internal and external purposes

The successful candidate for the Office Administrator position will have:

Strong administrator experience

Ability to work as a part of a team

Good IT skills, including use of SharePoint, MS Outlook, Word and Excel

Excellent communication skills

The ability to meet deadlines and run reports.

A full drivers license is required for this post

Please apply in writing and attach your CV, stating why you think you are the correct candidate for this position and what you think you could bring to the organisation to the Finance Manager - Jayne Shepherd: jayne.shepherd@homelesstrust.org.uk

If you would like any further information on the position or would just like to chat about it please call on 01463 718693.

Job Type: Full-time

Pay: 23,000.00-25,000.00 per year

Benefits:

Company pension Cycle to work scheme
Schedule:

Monday to Friday
Work Location: In person

Reference ID: Head Office