Job Description

Purpose of the Role

To provide efficient and practical administrative support across all areas of the business, including the regional operations team, company directors, and departmental leads. This role ensures that documentation, data, diaries, communications, and resources are managed accurately and on time, supporting smooth day-to-day operations and strategic coordination across the business.

Key Responsibilities

1.

Support Across Business Functions

Provide administrative support across all departments: Sales & Marketing, Operations, Commercial, and Finance Assist departmental leads with meeting coordination, document preparation, and internal communications Act as a flexible support resource to ensure consistent service across the business
2.

Operational Support & Documentation

Support the regional operations team and local delivery teams with daily coordination Ensure all documentation is completed accurately and submitted on time Maintain clear, up-to-date operational records
3.

Data & System Management

Input and manage data within internal operational systems Track tasks and responsibilities from start to completion Organise and share data with internal teams and external stakeholders
4.

Scheduling & Resource Coordination

Organise calendars, meetings, and forward planning sessions Support directors and team leads with diary management Coordinate logistics and assist with resourcing challenges as needed
5.

Executive Support

Provide direct support to the company directors, including diary and inbox management Prepare documentation for director-level meetings Assist with general email organisation and follow-up actions
6.

Staff Onboarding & Internal Communication

Maintain accurate staff and project-related records Support onboarding for new staff to ensure smooth integration Manage internal communications relevant to business processes
7.

IT & Technical Support Liaison

Log and escalate IT issues as needed Support resolution of routine IT matters to maintain operational flow Arrange IT access for new staff or temporary workers
8.

Financial & Compliance Admin Support

Assist with basic finance-related administration, including expense tracking Maintain compliance documentation and daily reporting records Provide administrative support to the finance and commercial functions

Desirable Skills and Experience

Strong organisational skills and attention to detail Experience supporting multiple departments simultaneously Prior experience in an

administrative leadership role

, overseeing office or team functions

Construction industry experience

(highly desirable) Comfortable supporting senior managers or directors Proficient in diary/email management and document coordination Excellent written and verbal communication skills Familiarity with IT systems and handling sensitive information Ability to manage competing priorities and work independently

Expected Behaviours

We are looking for someone who consistently demonstrates the following behaviours:

Punctual

- reliable and manages time effectively

Honest and trustworthy

- handles sensitive information with integrity

Courteous and polite

- maintains a professional and respectful manner

Highly organised

- able to prioritise tasks and manage competing deadlines

Proactive and helpful

- takes initiative and offers support where needed
Job Types: Full-time, Freelance

Pay: 24,500.00-27,000.00 per year

Benefits:

Company car Free parking
Schedule:

Day shift Monday to Friday
Application question(s):

Do you have experience working within the Construction industry?
Experience:

Administrative: 5 years (required)
Language:

English (required)
Work Location: In person