Job Description

Job introduction

Paid weeks per year: 43 (inclusive of holiday entitlement)

Fixed term: Until 31st July 2024

Start date: October 2023

Hertford Junior School is seeking to appoint a skilled and enthusiastic member of Office staff who is passionate about education and the well-being of children. We are a separate Infant and Junior School, federated and working closely together in the heart of Hollingdean. This role is based at our Junior school. The hours will be 8.30am - 10:30am Monday - Friday.Our Schools\' We CAN values; Challenge, Aspire, Nurture resonate through everything we do. Our pupils come from wonderfully diverse backgrounds which we believe enriches our community. We work as a team, where mutual respect and learning from each other is paramount. Visits to our schools are welcomed and encouraged through contacting the school office.

About the role

About the Role:

Working with existing office personnel, under the guidance of senior staff, you\'ll be required to:

• Undertake reception duties, answer general telephone calls, redirect calls, pass on messages to others as required and deal with face to face enquiries and sign in visitors
• Act as first point of contact for the school office, including telephone enquiries, receiving visitors, arranging hospitality and dealing with mail
• Assist with pupil first aid/welfare duties, look after sick pupils, liaise with parents / staff etc.
• Assist with arrangements for school trips, events etc
• Provide general clerical / admin support e.g. photocopying, scanning, filing, emailing, completing standard forms and responding to routine correspondence
• Maintain manual and computerised records / management information systems
• Filing as required
• Produce lists / information / data as required, e.g. pupil data
• Maintain and collate pupil reports
• Undertake a range of typing, word-processing and other IT based tasks for the Acting Head Teacher, other teaching and support staff, generating routine correspondence as required
• Sort incoming and outgoing mail and distribute accordingly
• Undertake administrative procedures

Resources

• Operate relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, online communications website, online payments website)
• Maintain stock and supplies, cataloguing and distributing as required
• Undertake general financial administration in accordance with procedures, including monitoring parental online payments for trips, activities, school dinners

Responsibilities

• Be aware of and comply with related policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference and equal opportunities for all
• Contribute to the overall ethos / work / aims of the school
• Appreciate and support the role of other professionals
• Attend and participate in relevant meetings as required
• Participate in training and other learning activities and performance development as required

The list of duties in the job description should not be regarded as exclusive or exhaustive. There will be other duties and requirements associated with your job and, in addition, as a term of your employment you may be required to undertake various other duties as may reasonably be required.

Your duties will be as set out in the above job description but please note that the Council reserves the right to update your job description, from time to time, to reflect changes in, or to, your job. You will be consulted about any proposed changes.

Criteria for this role are in the Person Specifications.

Closing date: Midday, Wednesday 4th October

Interview date: Monday 9th October

How to Apply: Completed application forms accepted by email/post direct to the school office: Lynchet Close, Hollingdean, BN1 7FP, email:

Telephone: 01273 557341

Website:

Additional information

Work Permits: This role does not meet the requirement for UK Visas and Immigration (UKVI) Points-based Immigration System. Successful candidates will need to evidence that they have the Right to Work in the UK.

Company information

Please note that this post is exempt from the Rehabilitation of Offenders Act 1974, and is subject to a Disclosure & Barring Service (DBS) Check.

Brighton & Hove Schools - Taking Action for Equality

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Brighton & Hove Schools do not accept CV or resume.

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Brighton & Hove