Job Description

We are looking for a committed and flexible Administrator to support the efficient and effective running of Admissions at Bedales schools. Bedales Admissions aims to provide a bespoke, personalised service where people have a positive experience and feel well-treated. This is a people-facing role where the successful candidate will support the administration of visits by prospective parents and students. An attention to detail and accurate management of data are essential.


Bedales School is a unique educational establishment, set in the beautiful Hampshire countryside. Our aim is to create an environment where questioning, divergent thinking and freedom to learn from mistakes are all encouraged. Central to our success is the sense that each person is a member of our community whose voice is entitled to be heard and treated with respect. Both our staff and students expect of each other the best kind of relationships - co-operative, authentic and trustful.

Experience & Background

The successful candidate will need to be a reliable and capable individual, who can use their own initiative, as well as work as part of a team. You will have great communication and ICT skills, ideally with experience working with an Admissions or customer relationship management database. Experience in a similar role within an education setting is desirable.

Duties

You will:

Work to ensure high quality data is captured in OpenApply, the Admissions database, ensuring prospective parent, student and agency information is accurate and up-to-date. Identify gaps in admissions data and contact families, schools and agencies for missing information at appropriate point in the admissions cycle. Cross check data between iSAMS (the school's management system) and OpenApply and correct inconsistencies. Add student information captured by phone. Support the administration of visits by prospective parents and students including Open Mornings. Produce the weekly admissions diary, identify tour guides and circulate and record visits in OpenApply on a weekly basis. Support with the organisation of, and ensure appropriate marketing materials for, open days, taster days, assessments, induction and other events to help deliver a positive experience to students and families. Liaise with colleagues in External Relations, Catering and Facilities for event support as needed. Assist in the successful organisation of Admissions assessments across the Whole School in liaison with the Data & Assessments Manager. Including but not limited to, liaising with Facilities and Catering, student file management to ensure all information is available for staff at assessments. Invigilate admissions assessments as required. Liaise with feeder schools, tracking activities, setting up meetings for visits, and keeping feeder schools in touch with activities and events at Bedales, in liaison with the Admissions Marketing Executive and Heads' PAs. Create feeder school briefing sheets for visits to and from feeder schools. Assist with admissions correspondence, including preparation of induction material for new students, such as Handbooks. Liaise with prospective parents and students as required. Monitor the Admissions inbox and flag for colleagues for further action, respond to general enquiries by telephone and email in liaison with the Registrar, Bedales Prep & Pre-prep and Admissions colleagues. Ensure the maintenance of clear and effective filing, electronic records, and other systems and keep them updated, whilst progressing towards a paperless office. Support the Admissions operation in seeking ways of continuously improving as a team. Stand in for Admissions colleagues as required.

This post is Regulated Activity.

Hours of Work

This full time post works throughout the year where you will be required to work 37.5 hours per week. There is occasional Saturday working for which time off in lieu will be offered. Flexible work arrangements including job shares can be considered and will be discussed at interview.

Salary

Salary of 26,686 per annum.

Benefits

Free on-site parking

Funded Healthcare Cash Plan

Pension with Royal London

Salary Extras Benefits Platform

Employee Assistance Programme

Life Assurance

Personal Accident Cover

Free lunch is provided during term time

Pre-Appointment Checks

All candidates will undergo a Safeguarding Suitability Interview and application for an Enhanced DBS and Barred List check and be asked to provide evidence they are eligible to work in the UK, on an on-going basis, at the shortlist stage of the selection process.

Closing Date: 9:00am Monday 1 December 2025

Application discussions reviews via MS Teams: Friday 5 December 2025

Interview Date: Wednesday 10 December 2025

Early application is advised as Bedales reserve the right to make an appointment at any stage of the application process.

How to Apply

If you are interested in applying for this post, please read the which includes full details regarding the post. In line with Keeping Children Safe in Education, CVs cannot be accepted in lieu of a fully completed application form.


To find out more about this opportunity, candidates should contact Amanda Leach, Registrar Prep & Pre-prep at amleach@bedales.org.uk.


All other enquiries relating to the recruitment process should be forwarded to recruitment@bedales.org.uk.

Safeguarding Statement:

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Candidates will be required to undergo child protection screening appropriate to the post, including checks with past employers, the Disclosure and Barring Service (DBS), Prohibition from Teaching Checks, Prohibition from Management Checks.


The safeguarding responsibilities of the post include:

Safeguarding and promoting the welfare of children; fostering a culture of openness, safety, equality and protection; providing a safe and welcoming environment where both children and adults feel secure, able to talk and believe that they are being listened to; playing a key role in prevention of harm and an equal responsibility to act on any suspicion or disclosure that may indicate a child is at risk of harm; When concerned about the welfare of a pupil, acting in the best interests of the pupil.
All staff have a key role to play in identifying concerns early and in providing help for children and are expected to act in accordance with the school Safeguarding & Child Protection Policies.


The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job candidates to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.