Job Description

We are looking for an experienced financial or management accountant to cover a period of maternity leave. Ideally the position would commence in July / early August 2025 to ensure a suitable handover period. The Assistant Bursar is responsible for the effective execution of the financial activities of the School including Sales and Billing, Banking, Payroll and Local Authority Funding.

This is a critical position within the School and as such we are seeking someone to work 8am-5pm, 5 days per week, full-time, on-site at our beautiful school premises just outside Abingdon. The working pattern is potentially negotiable depending on individual circumstances.

The role will sit within a Finance team of three, including the Director of Finance and Operations (DFO) and the Bursary Administrator.

Applications will be considered on receipt. The vacancy will close when a suitable candidate is found.

Further information can be found on the website www.manorprep.org

JOB DESCRIPTION

Billing

Prepare all aspects of the termly parental fee run and produce the fee invoices to parents Process any payments onto the billing ledger and prepare all banking documentation Monthly review of debtors; regular chasing of late payers; calculating overdue interest Liaise with parents regarding costs that qualify for Child Care Voucher or tax-free childcare payment.Dealing with general billing queries and adjustments Dealing with direct debit amendments and monthly/termly processing of direct debit collections Regular reconciliations of fees Use of WCBS PASS (the financial system) to add new pupils, create billing accounts and ensure correct fees are allocated to pupils Work with the Director of Admissions, Communications & Marketing to update and amend the billing for Nursery or Pre Nursery sessions. Inform the Director of Admissions & Communications of all registration fees and acceptance deposits received

Early Years Funding

Maintain a termly funding report of eligible pupils and prepare funding calculations Alongside with the Bursary Administrator, add information onto the Oxfordshire County Council portal. Liaising with Head of Learning Support to claim other funding from local council (SEN, RAF etc) Allocate funding payments.

Sales

Process and invoice non-fee sales (e.g. peripatetic facility fees; facility hire) after liaising with relevant staff Chase outstanding debts Liaising with the insurance company to administer parent/pupil-facing insurance policies

Banking

Responsible for the processing of daily bank receipts and payments Responsible for monthly bank reconciliations on all bank accounts including petty cash reconciliation Responsible for liaising with the bank and maintaining online banking accounts Accounting petty cash collected during school events Raising and banking cheques and petty cash

Payroll

Preparing and processing the monthly adjustments to payroll (e.g. overtime; clubs; unpaid leave; etc.) Assist the DFO with dealing with any salary related queries Raise monthly HMRC and pension contribution payments

Assisting the Director of Finance & Operations

Regularly reconcile balance sheet accounts Process termly journals in PASS for prepayments and accruals Process all other one-off journals in PASS Maintain the fixed asset registers and process termly depreciation and adjustments Be a key point of contact during the annual financial audit, liaising with the auditors and collating all information requested Assist in the preparation of the termly and annual statutory accounts Assist with preparation for school censuses and national statistics reports Provide general assistance to the DFO as required

Other Duties

Work closely and liaise with the Bursary Administrator and assist and cover their role as required Deal with any general Bursary enquiries Assist in maintaining the finance policies and procedures Staff are expected to carry out other financial-related duties as reasonably requested by the Head, the DFO, or the Senior Leadership Team (SLT)
Job Types: Full-time, Fixed term contract
Contract length: 12 months

Benefits:

Company pension Discounted or free food On-site parking
Schedule:

Monday to Friday
Work Location: In person