Job Description

Assistant Diary Manager

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Household / Department
Private Secretary's Office
Section / Branch
Secretariat
Location
Buckingham Palace
Contract/recruitment type
Permanent
Starting salary
Circa 30,000 per annum
Hours of work
37.5 hours per week
About the role

It's collaborating to deliver impactful work,

joining the professional business behind the monarchy. This is what makes working for the Royal Household so exceptional.


The Private Secretary's Office plays a critical role in supporting Their Majesties' official programmes, speeches and messages, patronages, correspondence, and advising on a range of constitutional, governmental and societal topics.


You will support the construction of Their Majesties' official programme, collating diary invitations, assessing priorities and preparing papers for planning meetings, as well as supporting Her Majesties' team, when required.


You'll work closely with all levels of stakeholders across the Royal Household, Government and across the Commonwealth where every decision is impactful, and every day is filled with new and exciting challenges.

Key Responsibilities

You will assist in the management of Their Majesties' official programmes, working closely with the Diary Manager to The King. Your responsibilities will include supporting the creation of Their Majesties' diaries, assessing the priorities of invitations, and preparing documentation for planning meetings. You'll coordinate and prioritise multiple tasks in a dynamic environment, overseeing diary entries, meetings, and appointments while liaising with other Diary Managers and handling ad hoc projects. As a key member of the team, you will build strong relationships with stakeholders from diverse communities, ensuring smooth communication between internal and external parties. Your role will also involve supporting the Diary Manager in various tasks, including deputising when necessary. You'll manage a varied and fast-paced workload, interacting at senior levels and contributing to the high standards of service that the Royal Household is known for.

Every day presents the opportunity to make a meaningful impact and develop professionally.



About you

Essential Criteria

You'll bring experience in administration and diary management, with a keen eye for detail and a high standard of work in managing complex schedules for senior executives. With exceptional organisational skills, you'll be able to prioritise tasks, manage a busy workload and meet tight deadlines. With a forensic attention to detail, you'll be confident that all of your work is mistake free. Proactive and flexible, you'll thrive under pressure while maintaining professionalism and discretion in all situations. You'll have excellent verbal and written communication skills with the ability to interact confidently and diplomatically with individuals at all levels across various organisations. From your proficiency in MS Office and other IT tools, you'll be an expert in drafting and be able to organise and manage information effectively. And with strong interpersonal skills, you'll be able to effortlessly collaborate effectively within a team, maintain confidentiality and make informed decisions in high-stakes situations.

Benefits

What we offer:

We know that to deliver our best work; we need to feel at our best. That's why at the Royal Household we offer a generous benefits package designed to support your wellbeing and life priorities.

Enjoy 25 days annual leave, rising to 30 days pro rata (plus bank holidays) dependent on the length of time you have worked for us. Flexible and hybrid working varies across different roles, and we'll discuss the options available to you that will suit both your job requirements and individual preferences. Our excellent non-contributory pension plan (we'll contribute 15% and you can contribute more if you wish) is highly valued by our employees, as is complimentary lunch on-site to keep you fuelled throughout the day. We also offer a range of leave options to support your life priorities, such as parental pay and leave and volunteering days, as well as benefits to support your physical and mental wellbeing. Other perks include 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more exclusive employee discounts.

Find out more about the full range of benefits available to our employees here.

Vacancy Closing Date:

11/05/2025, 23:55