Job Description

We have an excellent job opportunity for an Assistant Facilities Manager to join the team in our Edinburgh office. We are looking for a candidate that has experience in a corporate environment who is willing to learn and develop their current qualifications.
You'll create a positive first impression to clients and visitors and promote a friendly and approachable environment. You'll need to be able to work to deadlines and enjoy interacting with lots of different people - this is where your great customer service skills come in.
What will you be doing?
As the first point of contact you will be meeting and greeting all visitors whether its clients, contractors or employees. Other duties will include taxi booking, booking and coordinating meetings rooms, taking responsibility for ensuring all in-house functions run smoothly by ensuring the rooms are set up and ready for use and liaising with our catering team.
Other roles & responsibilities will include, but are not limited to:

• Maintaining office equipment, replenishing paper & toner, sending cartridges for recycling etc.
• Restocking stationery, and ordering office supplies.
• Undergoing facilities inductions for new starters and fire warden duties during fire alarms.
• Being able to assist with IT and VC troubleshooting
• Understanding of ISO standards including 14001, 270001 and 45001
• Managing external contractors and ensuring work is completed in a timely and compliant manner.
• Ensuring internal checklists are completed and uploaded to relevant system in a timely manner.
• Liaising with a tenant and overseeing car park bookings.
• There will be an expectation to travel for meetings and training requirements.

As part of your role you'll also support fee earners across multiple offices with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post completion tasks etc.
So what are we looking for?
To be successful in this role you'll need as a minimum:

• Experience working in a corporate office environment
• Experience working for clients (either internal or external)
• Experience managing multiple workloads simultaneously
• Excellent IT skills with experience of Microsoft packages
• Experience in using a CAFM system to manage contractors and ensure compliance of internal and external M&E tasks.
• IOSH or Nebosh qualification in facility management.

What makes it great to work here?
We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits!
As signatories to the Mindful Business Charter, it's important to us that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing and we're very happy to talk flexible working.
Through our DEI initiatives we create an environment in which difference is valued. We have an Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, neurodiversity, families, and women's career development and we're in constant dialogue with our people about how we expand our networks to better support everybody). Find out more about DEI at WBD here. We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long term condition and need us to make any adjustments to give you the best possible recruitment process, please let us know by contacting the recruiter on the right hand side of this page. Please also let us know if you need this job advert or the application form in a different format.
We will offer an interview to candidates with a disability or long-term condition who meet the minimum criteria for this role. You can opt into this scheme within the application form. Your response to this question is only used for this purpose, is only visible to the recruitment team and is not used for data monitoring.
We are an in-house recruitment team and will always aim to fill our roles directly in the first instance. If you're an agency, please click here for ways that you can work with us.
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Skills Required