Job Description

EC2i Ltd (along with Centryflow Technologies Ltd) is a subsidiary of Centryflow Group Ltd and is a successful, privately owned UK Technology and Production Solutions provider with a reputation for the highest quality catalogue production, image retouching and innovative workflow solutions.

Celebrating our 23rd anniversary in 2024, we have evolved from a traditional 'pre-press' company to offering industry-leading services and technology solutions for Product Information Management, Digital Asset Management & Production Workflow Management.

We are looking to employ an Assistant to our Finance Manager. You would be a key member in a constantly evolving company and this challenging role would be suited to a self-motivated individual who wants to progress.

This is not a role that can be learned in a week. Initially, you would be carrying out the daily basic accounts functions, progressing to monthly payrolls, month end reconciliations and spreadsheet analysis.

There is also plenty of scope in this role to become involved with Intercompany transactions, Management Accounts, Budgets and Company Financial Year Ends.

Salary:

14.00 - 15.00 per hour depending on experience.

Hours:

Based in our Southend office, Monday - Friday, minimum of 20hrs per week but hours can be discussed to suit both parties.

Benefits

25 days annual holiday plus all public Bank Holidays

Auto-enrolment in Pension Scheme with Aviva

Death-in-Service Benefit

KEY RESPONSIBILTIES

Banking

- Daily review of current accounts - transfer funds as required via RBS FacFlow

- Ensuring cashflow spreadsheets are up to date

- Reconcile bank statements in Xero Accounts System daily and final monthly reconciliation

RBS FacFlow - Invoice Finance

- Check clients paid - enter in cash book, post to Xero sales ledger and update cashflow spreadsheet

- Month end reconciliation

Sales Ledger

- Process & email Sales Invoices to customers (from bespoke Management System)

- Import Sales Invoices into Xero

- Update cashflow and other sales analysis spreadsheets

- Send out regular customer statements

- Credit control - resolve queries as necessary

Purchase Ledger

- Post supplier invoices to Xero

- Get supplier invoices approved as necessary and file

- Pay suppliers, send remittances, update cashflow

Payroll - EC2i Ltd & Centryflow Technologies Ltd (monthly)

- Collate overtime, process and pay (BACS) monthly salaries - Xero payroll

- Produce payroll reports and analyse wages via spreadsheets to allocate salaries to clients in Xero

- Starters/leavers (P45) administration

- Holiday/sickness records (Google shared documents)

- Tax Year End reconcilliations and produce P60s

- Prepare P11D, input to HMRC and pay Class 1A NI

Other ad-hoc tasks

- Make Petty cash payments against receipts, post transactions and reconcile in Xero

- Pay expenses against receipts through Bankline

- Month end nominal journals (prepayments/accruals/WIP etc)

- Process VAT returns for approval and payment

- Canteen/cleaning/other supplies ordering

- Support the Finance Manager with ad hoc financial tasks that may arise

KEY SKILLS REQUIRED

- Knowledge of basic accounting principles and practices. Would be ideal to have completed Level 4 AAT training but not absolutely necessary.

- A minimum of 2 years experience in bookkeeping/similar role/intercompany transactions

- Have some understanding of Payroll functions

- Proficiency in accounting software (Xero preferable but not essential), MS Office and good Excel skills (including pivot tables and look up formulas)

- Excellent attention to detail, organisational skills and ability to prioritise tasks

- A proactive attitude, willingness to learn and adapt to changes

- Be able to interact and liaise with other departments

Job Types: Full-time, Part-time, Permanent

Pay: 14.00-15.00 per hour

Expected hours: No less than 20 per week

Benefits:

Company pension Free parking Sick pay
Schedule:

Flexitime Monday to Friday
Application question(s):

Have you a good working knowledge of payroll?
Experience:

accounting: 2 years (required)
Work Location: In person

Application deadline: 18/07/2025
Reference ID: SJG/EC2i/June25