Job Description

Join a Leading Force in the Geospatial Industry

As our business continues to thrive, we're looking for an ambitious, proactive

Assistant Office Manager

to join our dynamic teams in Lancashire

With offices in

Clitheroe

and

Ripon

, this is your opportunity to play a key role in supporting our

Clitheroe

office's day to day operations.

This is more than just an administrative role - it's a chance to shape the future of a growing business while developing your own career in a fast-paced, high-impact environment.

About Us

We are innovators in the surveying and engineering space, known for delivering exceptional services such as:

Topographical & measured building surveys Laser scanning & drone surveys Site engineering & construction support Floor plans, elevations, and more
Our reputation is built on precision, professionalism, and innovation - and we're looking for someone who shares these values.

Your Role

Responsible for ensuring the smooth and efficient operation of administrative tasks within the office, supporting the site team, and coordinating between different departments.

Responsibilities

Administrative & Office Upkeep:

Assisting with office operations and ensure smooth workflow

Document Management

Organizing and maintaining project files (received files, client correspondence) Handling incoming and outgoing correspondence Filing reports, safety records, and changes Completing PQQs and client forms

Project Coordination Support

Assisting project managers with schedules and timelines Communicate with clients, conveying delivery dates and timescales. Preparing meeting agendas, taking minutes, and following up on actions

Communication & Liaison

Acting as a go-between for internal teams, clients, subcontractors, and suppliers Managing emails, calls, and scheduling meetings Communicating updates or changes to relevant parties Take a lead organising and attending company events, including networking events hosted by others Establish and maintain the companies education & training needs. Ensuring yearly training requirements are met Establish and maintain regular communication with the company's internal and external marketing teams. Supporting where required

Procurement & Inventory Support

Assisting in ordering materials and tracking deliveries Coordinating with suppliers and vendors Keeping inventory records up to date

Financial Admin Support

Assisting with timesheet collection and policing, ensuring they are submitted by surveyors on time and correctly.

HR & Compliance Tasks

Helping onboard new employees or subcontractors Maintaining records for certifications, licenses, and training Ensuring site compliance documentation is current (e.g., safety manuals, RAMs, etc.)

Office Management

Keeping the office supplies stocked and organized Maintaining a clean, professional workspace Supporting management and field teams with day-to-day needs Assisting with the day to day fleet management Assist with regular equipment checks and the day to day checking in/out of equipment. Ensuring they are completed on a daily basis

Training, Mentorship and Events

Keeping on top of employees training and certifications. Taking a lead organising work experience & T-level students in supporting their work placements Liaising with the colleges we work with to assist in ensuring T-Level placements succeed and get the best out of their time with us. Assisting with supporting events that we're involved with at colleges and other educational settings Supporting our Business Development Team in attending and supporting our events & attending networking events on the companies behalf.

What We're Looking For

We're seeking a dynamic, communicative and strategic thinker with a passion for growth and innovation.

Essential Skills:

Proven ability in administration or a similar role Strong communication and interpersonal skills Strong telephone manner and ability to communicate in this way Highly organised, self-motivated, and driven by results IT literate Strategic mindset with an eye for opportunities Willing to travel occasionally attend events or as needed

Desirable:

Previous experience within the construction or surveying sector Relevant qualifications in administration or related fields Understanding of surveying or construction principles Full, clean UK driving licence

What You'll Get

Competitive Salary

A dynamic and lively working environment

Time Off

: 24 days annual leave + Bank Holidays + your Birthday off

Regular company socials and opportunities

Job Type: Full-time

Pay: 25,000.00-30,000.00 per year

Benefits:

Additional leave Casual dress Company car Company events Company pension Employee discount Free parking On-site parking
Schedule:

Monday to Friday
Ability to commute/relocate:

Clitheroe BB7: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 3 years (preferred)
Licence/Certification:

UK Drivers Licence (required)
Work Location: In person