Job Description

Description

Assistant Project Manager/Project Coordinator

Reporting to:

Project Manager

Location:

Hybrid - Field & Remote (Typically 3 days field/ 2 days WFH

Contract:

Part Time/Full Time (Depending on Work Load)

Time Commitment:

2-3 days/week initially, scalable as project pipeline grows

Also open to conversations regarding a freelance consultancy role with a daily rate: 180 - 300 per day.

Purpose & Objectives:

To support the Project Manager in delivering new franchise nursery projects and refurbishments across the Monkey Puzzle network. The role focuses on administration, coordination, and documentation, ensuring consistency, compliance, and communication across multiple active projects.

Key Responsibilities

Maintain accurate and up-to-date project folders, drawings, and correspondence in internal systems (e.g. Monday.com, SharePoint). Assist in preparing and updating Schedules of Works (SOWs), tender packs, and contractor documentation. Record meeting minutes, distribute actions, and monitor follow-up completion. Track and file statutory documents (insurances, RAMS, DBS, H&S plans, Building Control submissions). Issue tender enquiries and chase contractor responses. Compile and compare tender returns for Project Manager review. Maintain an approved contractor database with up-to-date insurance and compliance documents. Arrange site access, inductions, and DBS checks for contractors. Attend site visits to document progress (photos, notes, snag lists). Update the project tracker with current progress, programme milestones, and spend status. Support communication between franchisees, consultants, and suppliers. Collate snagging reports and manage close-out documentation. Maintain spend trackers and PO logs. Assist in preparing budget variance reports and cost summaries. Support monthly management reporting and KPI tracking. Help monitor project performance against key metrics (time, cost, quality, satisfaction).

Skills, Knowledge and Expertise

Essential

Experience in a project coordination, site administration, or property support role. Understanding of basic construction and tendering processes. Excellent organisational and communication skills. Confident using Microsoft 365, Monday.com, or similar project management software. Attention to detail and ability to manage multiple live projects.



Desirable

Experience in education, childcare, retail, or hospitality fit-out projects. Familiarity with JCT contracts, CDM requirements, and compliance tracking. Ability to read and interpret basic architectural drawings.

About Monkey Puzzle Day Nurseries

Monkey Puzzle Day Nurseries is a renowned brand that offers outstanding day nursery and preschool child care services for children aged 3 months to 5 years old. With over fifteen years of experience, Monkey Puzzle has worked closely with parents, staff, and Ofsted to deliver exceptional childcare, providing children with unlimited opportunities to play, learn, and grow in a safe and secure environment. With a network of carefully designed nurseries across the United Kingdom, Monkey Puzzle is dedicated to supporting families and answering the question, "Where can I find a nursery near me?". Their nurseries are located in various counties and London boroughs, ensuring accessibility for families in different areas. Monkey Puzzle also prioritizes the growth and development of their team members. They offer apprenticeship programs, early years career opportunities, and comprehensive training and development for their staff, resulting in a highly skilled and dedicated team. From babies to preschoolers, Monkey Puzzle caters to the educational and developmental needs of children in each age group. Their curriculum is based on the Early Years Foundation Stage, ensuring that children are well-prepared for their transition to school. Choose Monkey Puzzle for exceptional childcare and a nurturing learning environment for your child's early years.