Job Description

- Bid-Coordinator

Job Title:

Bid-Coordinator

Location:

Birmingham, UK

Business Unit:

Scruffy Dog Productions Ltd

Reportees:

None

Reports to:

Managing Director /Production Director

Key Purpose of the Job (Position Summary)

The post holder will co-ordinate and produce the proposal (RFI, ITT, RFP etc.). Duties include but are not limited to: Introduction and implementation of all necessary document version control procedures and processes.

Key Responsibilities

Production and delivery of compliant, professionally produced proposals within customer defined timeframes.

Manage and co-ordinate the production of professional bids, submissions and RFP's in liaison with Directors.

Compile and manage pre-qualification (PQQ's) and invitation to tender (ITTs) stages and on all other required stages

Coordinate proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, product teams, finance, commercial, legal and project delivery.

Champion collaboration tools, document management and version control best practices.

Assist in the preparation of presentations and supporting materials for bid presentations and client meetings.

Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards.

Provide advice on flow, language and grammar to content owners.

Proofread and edit bid documents for grammar, clarity, consistency, and adherence to brand guidelines.

Conduct research on clients, competitors, and industry trends to enhance the quality and competitiveness of bid submissions

Create and maintain a central repository of bid content, including templates, case studies, and other supporting documents

Consolidate sections and/or documents developed by others team members into the required tender format.

Maintain, make available and backup master document sets.

Taking and writing meeting minutes, reports

Assisting the marketing team as required and at marketing events.

Gain feedback on all bids - successful / unsuccessful, interrogate bid results and run post-completion bid reviews to ensure continuous improvement of bid responses and high level of successful conversion / work won.

Maintain strong relationships with clients and key stakeholders throughout the bid process

As a list of general duties, the above is not exhaustive. The work of the Scruffy Dog Group as a whole is expected to develop, and the holder of the post will be required to work flexibly with colleagues to facilitate this development.

Key Skills / Experience Required

Educational Qualification

BSc degree in Business, Marketing or relevant field or extensive equivalent proven experience in the same or similar role

APMP Apprenticeship or Foundation (Practitioner or Professional level desirable).

Additional Qualifications / certifications

Excellent computer skills including Microsoft Office Packages

Prior experience

Familiarity with industry DTP Software

Experience with research methods using data analytics software

Professional understanding of document templates, macros and styles

Excellent writing and presentation skills

Familiarity with the themed or construction industry.

Extensive experience in a project management role

Proven ability in planning, producing and delivering compliant proposal documents within a complex business environment

Other skills (preferred)

Outstanding communication skills.

Excellent organisational and time-management skills

Strong attention to detail and accuracy

Self-starter with the ability to work independently and meet tight deadlines

Ability to work effectively with cross-functional teams and build strong relationships

Flexibility in working hours

Creative and Innovative approach

InDesign / Abobe

Job Type: Full-time

Schedule:

Monday to Friday
Work Location: In person