Job Description

McGinley Support Services is one of the UK's largest specialist privately owned recruitment businesses providing the Infrastructure sector of the construction industry with permanent, contract and temporary staff at all levels. Consulting and recruiting for over three decades we now help customers in Airports , Energy , Metro , Ports , Rail , Roads , Telecoms, Waste & Water and can supply staff, labour and support services to civil engineering contractors, subcontractors, utilities, infrastructure owners and operators nationally.
The role of the Bid Coordinator is to facilitate the efficient administration of bids, bid reviews and associated bid documentation and to work closely with all relevant teams to design look and feel concepts for documents and tender responses that are individually tailored to different customer requirements and essentially are capable of winning!

• Identify fully the motivations of the customer;
• Ensure bids for projects make commercial sense;
• Coordinate virtual bid teams and inputs from a variety of stakeholders, typically involving contributions from sales, marketing, finance, commercial, legal and delivery;
• Gather evidence to answer PQQ questions;
• Assist with production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines;
• Communicate with a range of stakeholders to ensure that a successful bid comes together and is ready for submission on time;
• Ensure bid and proposal documentation is formatted, collated and presented in a professional manner;
• Understand and resolve complex technical, strategic and business issues;
• Ensure that all the information is ready before the bid is submitted;
• To organise Bid Team Reviews and Bid Submission Reviews ensuring that respective agendas and action-trackers are up to date;
• Be able to understand in great detail the needs and requirements of the customer;
• Maintain status of generic proposals and work with the Bid Team to ensure they are reviewed, revised and reapproved as necessary;
• Undertake research and identify opportunities to submit tenders;
• Oversee data entry into RDB Pro of quotation information;
• Arrange all post bid reviews with customers, post contract award;
• Identify and re-work existing pre-written content where relevant;
• Undertake other administrative tasks as required.
• Provide cover for Bid Manager Duties as required.

As bids are often issued to tight timelines there will frequently be proposal preparation activities carrying into the late evening prior to the deadline. This bid role will be supporting this activity and the flexibility to be able to work late outside of core working hours is a key requirement for this role.
Core competencies of this role

• Good communicator, verbally and in writing;
• Excellent organisation skills
• Ability to work in a deadline driven environment;
• Attention to detail, organised and methodical;
• Ability to adhere to rules and procedures;
• A broad thinker with an inherent ability to 'get the job done';
• A team builder who can develop and maintain good relationships and gain the confidence of other professionals both within the Company and outside;
• Must have an advanced understanding of MS Excel, Word and other MS products;
• Must be able to work flexibly.

The profile of our ideal candidate would be an individual with excellent writing skills (possibly an English Language), with a genuine interest in working in a vibrant bid / business development environment. Our focus is to recruit someone with the right qualities and aptitude more than the right experience. Full training will be provided but Bid Coordination experience is essential as this is a fixed term role.
McGinley Support Services Limited is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
McGinley Support Services Limited is committed to making reasonable adjustments in order for all candidates who are successfully put through to the interview stage to be able to attend.
We have a fair and comprehensive selection procedure. We regret that if you have not been contacted within five working days that your application for this position has been unsuccessful. However, please check your junk email folder to ensure that an email from us hasn't been blocked by your spam filter. We receive many CVs and are unable to enter into telephone conversations until we have completed our initial selection procedure. As an equal opportunities employer, McGinley is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join McGinley. McGinley Support Services is committed to making reasonable adjustments in order for all candidates who are successfully put through to the interview stage to be able to attend.
Quick apply to this job
UploadChoose a CV (optional)
To find out about how we process your data, please read our .
Apply Now
Can't find the right job?
Stay up to date
Keep up to date with our latest news and analysis by subscribing to our regular newsletter