Job Description

Bookkeeper & Office Manager

Maternity Leave Cover, Fixed Term Contract

1st March 2026 - 30th March 2027 (with some flexibility on start/end dates)

Summary

Full-time maternity cover based at

Penicuik Estate Office, Carsewell Farm

-

33,000 + benefits

. Join a

friendly, ambitious, fast-growing business

where no two days are the same. Take ownership of the estate's

bookkeeping and office management

, supporting the

Director of Finance

and making a

real impact

on how the estate runs day to day.

Who we are

Penicuik Estate, which extends to 3,100 hectares, is located 10 miles south of Edinburgh. Owned and managed by the Clerk family since 1654, the Estate operates as a diversified rural business focusing on farming, forestry, real estate and renewables. With one of the finest designed landscapes in the country and over 15 miles of trails, the Estate provides a major recreational resource for Midlothian, with over 150,000 visitors a year.

The role

We're looking for a capable and organised individual to provide maternity cover as Bookkeeper & Office Manager, supporting the day-to-day running of a busy and varied estate office. In this role, you'll oversee the administrative needs of the wider estate team and assist the Director of Finance with accounting processes and procedures. It's a full-time but flexible position, ideal for someone with strong organisational and numerical skills who enjoys working across multiple disciplines within a dynamic environment.

Reporting to

: Director of Finance

Salary

: 33k + benefits

Location

: Penicuik Estate Office, Carsewell Farm, Penicuik

What it takes to succeed

At Penicuik Estate, our values are lived every day -- care for people, place, and the landscape that defines us.

Be Safe:

Look out for yourself and those around you, wherever you work.

Be Guest-Focused:

Create a genuine sense of welcome for everyone -- colleagues, guests, suppliers, and visitors.

Be Passionate:

Take pride in great service and enjoy making a meaningful difference to the running of the estate.

Key Responsibilities

1. Bookkeeping

Processing payments runs, invoices, income and receipts and entering data into accounting software and databases. Completing quarterly VAT returns Management of sales and invoices ledgers Reconciliation of bank accounts Auditing and verifying the accuracy of business accounts and alerting the Director of Finance of errors Preparing monthly financial statements including cash flow, profit and loss and balance sheets Preparing quarterly management accounts showing business income and expenditure Management of Payroll Management of employee expense claims Assisting the Director of Finance and external accountancy advisor with administrative duties included the preparation yearly accounts

2. Office Management

Management and distribution of all incoming post Management and distribution of all general enquiries from website, social media, public email and telephone. Management of hard and electronic filing (SharePoint) General IT Systems Management (Office 365, Rippling HR, Re-Leased Property, MEWS PMS) HR platform management (Rippling). Assisting management team with all HR procedures and processes H&S systems management (Safety Culture) ensuring business is compliant with all H&S legislation Property systems and compliance management - working with external property compliance company, liaising with tenants, undertaking annual inspections Telecoms system management (MS Teams Phone) Management of vehicle compliance (taxation, insurance, servicing Vehicle tax management PA assistance to Management Team - calendar management, arranging meetings, email management etc) Utilities management - ensuring compliance with RHI grants, managing meter readings portal, monitoring energy use, working with energy broker on contract renewals. Insurance compliance management - ensuring business meeting insurance requirements and updating insurers of policy changes.

Skills required:

Enthusiasm, efficiency, and accuracy in literacy and numeracy. Xero experience essential.

Job Type: Full-time

Pay: 33,000.00 per year

Benefits:

Free parking On-site parking
Work Location: In person