Job Description

About Us

Rely on Fire Check is an independent consultancy providing specialist fire safety system design and verification services to clients across the United Kingdom.

We work with a wide range of organisations within the fire and life safety sector, delivering compliant and high-quality solutions.

As a growing SME, we offer a stable and supportive working environment and are now looking to appoint this position to support the day-to-day finance and office operations of the business.

Job Summary

We are a growing SME looking for an experienced Bookkeeper & Office Manager to take on ownership of our day to day finance operations and general office administration.

This role is suited to someone who enjoys working in a small business environment, is highly organised, and is comfortable managing both financial processes and office administration with minimal supervision.

You will be the central point of contact for bookkeeping, payroll, office coordination, supporting the directors by ensuring the business runs smoothly behind the scenes.

Key Responsibilities

Finance & Bookkeeping

Day to day bookkeeping using Xero Accounts payable and accounts receivable Bank reconciliations Credit control and chasing outstanding invoices Running payroll, including pensions and RTI submissions Preparation and submission of VAT returns Monthly management information including profit & loss, balance sheet, cashflow reporting, and aged debtors and creditors Maintaining accurate financial records Liaising with external accountants and supporting year end processes

Office Management & Administration

General office administration and coordination Managing suppliers, utilities, software subscriptions and professional memberships Supporting HR administration (onboarding paperwork and staff records) Coordinating meetings and providing meeting support such as note taking Acting as the central point of contact for internal admin and office queries Document management and filing

Skills & Experience

Essential

Proven experience in a bookkeeping or finance administration role within an SME environment Strong working knowledge of accounts payable and accounts receivable Proven experience preparing and submitting VAT returns Proven experience running payroll (including pensions and RTI submissions) Proven experience to produce monthly management information High level of accuracy and detail Well organised, reliable and able to manage multiple priorities Confident in communicating with directors, colleagues and external stakeholders

Desirable

Experience combining bookkeeping with office management or senior administrative responsibilities Familiarity with Xero accounts and payroll AAT qualification (completed or currently studying) Experience supporting year end accounts and responding to accountant queries Comfortable improving processes and introducing more efficient ways of working

Personal Attributes

Practical, hands on and solutions focused Comfortable working in a small business where responsibilities can vary Trustworthy and discreet when handling confidential information Proactive and willing to take ownership rather than always wait for instruction
Job Types: Full-time, Permanent

Pay: 30,000.00-36,000.00 per year

Benefits:

Company pension On-site parking Private medical insurance
Application question(s):

Please briefly describe your experience preparing and submitting VAT returns, including the software you have used. What monthly management information have you produced in previous roles, and how was it used by directors or management? This is a hands-on SME role combining bookkeeping with office management and administration. Are you comfortable owning day-to-day finance tasks and general office admin as part of one role? Please briefly explain.
Work Location: In person