Job Description

About Us

We are a well-established letting agency in Leeds with 14 years of experience, operating with a small, close-knit team. We use the latest property technology to streamline operations and deliver exceptional service to landlords and tenants. We're now looking for a highly organised

Bookkeeping & Lettings Administrator

to take ownership of financial administration in Xero, support lettings processes, coordinate maintenance, and help build clear procedures that keep the business running smoothly.

The Role

This role combines

bookkeeping, lettings administration, maintenance coordination, and creating processes and procedures

. You'll manage day-to-day financial tasks in Xero, assist with tenancy admin, keep compliance and records up to date, track and progress maintenance requests, assist with inventories, and develop well-documented procedures to support the team. It's perfect for someone who enjoys both numbers and organisation.

Key Responsibilities

Bookkeeping in Xero:

Reconciliations, expense tracking, landlord statements, and payment records

Process & Procedures:

Create, document, and maintain efficient internal systems and workflows

Lettings Administration:

Support with applications, referencing, tenancy agreements, and move-in documentation

Maintenance Coordination:

Track and progress maintenance requests, liaising with contractors, tenants, and landlords

Inventories:

Assist with preparing and producing inventories as required

Compliance:

Keep property safety certificates, tenancy records, and legal documentation accurate and up to date

Diary & Scheduling:

Organise inspections and compliance renewals

Landlord & Tenant Support:

Handle enquiries with clear and professional communication

Marketing:

Update property listings and assist with digital campaigns

What We Offer

14-15 per hour

, depending on experience

15 hours per week

(flexible, with potential to increase for the right candidate)

Hybrid working

: mix of home, office, and occasional site-based tasks

Growth opportunities

as the role develops A collaborative, tech-focused team culture

About You

Bookkeeping & Xero experience is essential (minimum 2 years experience)

At least 2 years experience in lettings administration

Strong skills in creating and documenting processes and procedures Organised, detail-oriented, and process-driven Strong written and verbal communication skills Comfortable using CRMs, property software, and IT tools Ideally based within 30 minutes of Leeds (LS1, LS3, LS4, LS5, LS6, LS16, LS17)

How to Apply

If you have

at least 2 years bookkeeping and Xero experience, along with 2 years experience in lettings administration

, and you're a detail-driven administrator who enjoys lettings admin and building clear processes, we'd love to hear from you. Please send your CV and a short cover letter outlining your relevant experience and interest in this role.

Job Type: Part-time

Pay: 14.00-15.00 per hour

Expected hours: 15 per week

Benefits:

Casual dress Employee mentoring programme Flexitime Work from home
Application question(s):

Are you looking for part-time or full-time hours, and roughly how many hours per week? Have you previously worked in a letting agency or property management company? Do you have experience with bookkeeping tasks in Xero, such as reconciliations, expense tracking, and preparing financial reports? What do you enjoy most about working in lettings or property management? For this role, you'll be responsible for bookkeeping in Xero, lettings administration, and creating clear processes. Which of these areas do you feel strongest in, and why? Where are you based? (e.g., LS1, LS16) What interests you about this role?
Experience:

Xero: 2 years (required) Lettings: 2 years (required)
Licence/Certification:

Driving Licence (required)
Work Location: Hybrid remote in Leeds LS16 9BU