Job Description

Who are we:

Think Ahead Property Company is the property arm of Think Ahead, a charity supporting stroke survivors and carers

Purpose of the Job:

To provide comprehensive administrative support to the Charity Executive manager and building caretaker, to support with communication with tenants.

Assist with property marketing and viewings. Supporting with sourcing referencing for prospective tenants Assist the manager with lease preparation Monitoring of tenancy agreement date to ensure validity Support with tenant relationships, addressing and resolving day to day issues promptly i.e. arranging maintenance and repairs via contractors Assist the caretaker with tenancy inspections and end of tenancy arrangements and processes Monitor and manage rental income and tenant arrears, working closely with the executive manager to action any outstanding invoices Supporting with sourcing quotes Prepare papers and present financial updates and investment cases for property-related investment decisions and major works to the Board Provide financial records, information and projections to Executive Manager for forward business planning.

What will you bring to the role:

A strong organisational approach while being understanding of the needs of the building, tenants and service users

To be confident and experienced in administration and able to support senior management with day-to-day duties.

You'll play a key role in ensuring smooth running of daily building operations alongside the executive manager and building caretaker

Maintain an organised filing systems and records

Prepare letters, reports and general correspondence including documenting meeting minutes

Organising room booking and room preparation for external organisations.

Any other tasks commensurate with experience to support Think Ahead Team to provide a robust offer to all tenants

Attend all necessary training offered by Think Ahead or other partner agencies

Skills and experience

High level of accuracy and attention to detail

Ability to handle confidential information with discretion

Ability to manage time and workload efficiently

Skilled in multitasking and prioritising to meet deadlines

Excellent verbal and written communication skills

Professional and polite telephone manner

Active listening skills to understand instructions and take notes

Ability to build relationships and work well within a small team

Proficiency in office software such as the Microsoft Office Suite (word, excel, PowerPoint)

Problem solving abilities

To understand funding on a charity (desirable)

Successful candidate will be asked to complete an application to DBS

Job Types: Part-time, Permanent

Pay: 13,218.40 per year

Expected hours: 20 per week

Benefits:

Company pension Sick pay
Work Location: In person