Job Description

The Business Operations Manager will play a decisive role in the establishment and development of our company processes and procedures during our mission critical early years from start-up to growth

• Establish project management system that supports seamless communication between internal and external stakeholders.
• Maintain project documentation, including project plans, schedules, and reports, timelines, to ensure transparency and accountability.
• Lead coordination of project management across functions ensuring alignment with all legal, compliance and finance governance processes.
• Lead internal contracting process (working with project owners and external legal support functions) for vendor agreements.
• Support project owners in monitoring compliance with contractual terms including forecasting, purchase orders, payments, and milestones
• Support the development and maintenance of governance frameworks and ensure their alignment with legal requirements and our business, and ethical goals.
• Support executive leadership in Company budget tracking, reporting.
• Plan and execute executive travel itineraries including flights, ground transport, visas, accommodations, and contingency planning.
• Support and coordinate office setup activities (working with internal stakeholders and external vendors for finance, legal, and HR) across HQ and Local Operating Companies
• Own day to day office management and general administrative duties
• Own a fast-paced organisational calendar, organising, attending and managing (agenda setting, minute taking, follow up tracking and logistics) key meetings including Board and Executive team meetings
• Conduct research and compile information to support business operations initiatives and decision-making processes.
• Lead planning and execution of internal events
• Lead the implementation (working with external vendors) of a document management system
• Assist with the onboarding of new employees in liaison with hiring managers and external consultants.

Comfortable working in a start Varied duties with a strong administrative focus
The successful candidate:

• Comfortable working within a start up setting
• Experience supporting senior executives or leadership teams in a regional or global organisation.
• Experience of governance structures and compliance principles in a regulated industry
• A university degree, preferably in Business, or Life Sciences
• Experience in project management and/or business operations
• Exceptional organizational skills and ability to manage multiple priorities
• Strong interpersonal and communication skills with the ability to work effectively across functions and cultures.
• Demonstrable ability to build trusted relationships across an organisation and externally to facilitate effective collaboration.

This is a start up company so this is a really exciting, new role in their business. This is a hyrbid role with flexible working hours.

• Competitive salary ranging from 42,300 to 51,700 per annum.
• Hybrid working
• Flexible hours
• Permanent, full-time position based in Whistable.
• Potential for professional growth and development.

If you are passionate about business operations and looking to make an impact in Whistable, apply now to join a forward-thinking team in the life sciences sector!

Skills Required