Job Description

About HFL

HFL Building Solutions Group is one of the UK's foremost building services


companies. We have an enviable reputation for the reliable delivery of cost and


energy efficient building management, operational and technical solutions for


businesses of all shapes and sizes - from retail parks to leisure complexes,


educational establishments and commercial properties.

Purpose and objectives of the role

We are looking for an experienced administrator to join our Business Support Team.


The role is a temp position to support a client contract. They will be working closely


with our callouts team and our client admin.

Main duties and responsibilities

Accurate data input into Maximo (in house CAFM system and client Elogbooks system).


Accurately enter service details and costs onto a quote for client submission.


Create and manage quotes using Excel and Word.


Monitor and review follow up work orders.


Run weekly and monthly reports to ensure data integrity.


Communicate efficiently daily with 3rd Party Suppliers and our clients.


Performing clerical work, such as filing, documentation, and customer service.


Maintaining and updating suppliers' information and customer records.


Log and maintain all callouts on our CAFM and our Clients system.


Chase reports, receipt invoices and close down WO's for billing


Weekly report on all open jobs to be issued

Knowledge, skills & experience

Previous administration experience


Shows an enthusiastic approach with the ability to use own initiate to solving problems.


Strong organisational skills and ability to handle multiple tasks in a fast-paced environment.


Ability to make decisions in a timely fashion, coupled with the ability to investigate and weigh alternatives while understanding root cause analysis/risk mitigation strategies.


Supply chain/Facilities/Hard services understanding and awareness.


Proficient in Microsoft packages.


Highly organised and can manage several projects at same time.


Flexible, fast thinking and conscientious.


Excellent attention to detail.


Experience with Maximo and Prism preferred.

Locations, Hours and Benefits

Continued development support.


Regular company socials.


5.7% employer Pension Contribution.


Free car parking.


Birthday voucher.