Job Description

We're looking for a highly organised and proactive

Business Operations Coordinator

to provide exceptional administrative and operational support across our UK and German businesses.

This is a unique opportunity to work at the heart of a fast-paced, cross-border organisation, ensuring seamless coordination of diaries, meetings, travel, and internal communications.

What You'll Be Doing;

Diary & Meeting Management

Manage complex diaries for senior stakeholders across both regions. Schedule and coordinate recurring and ad hoc meetings. Attend internal meetings to support follow-up actions and build business insight. Track meeting frequency and ensure timely preparation.

Travel Coordination

Organise travel logistics including flights, accommodation, and itineraries. Coordinate frequent business travel aligned with operational needs. Maintain travel records and support expense reconciliation.

Operational & Project Support

Provide admin support for ongoing business initiatives. Assist with documentation, procurement, and logistics. Liaise with internal teams to ensure smooth execution of processes. Facilitate collaboration between UK and German teams.

General Administration

Prepare correspondence, reports, and presentations. Maintain filing systems and shared documentation platforms. Support internal communications and assist with document translation.

Communication & Collaboration

Act as a key point of contact between UK and German teams. Build strong working relationships across departments and geographies. Liaise with external vendors and partners when required.

What We're Looking For;

Essential Skills & Experience

Proven experience in a senior administrative or coordination role. Excellent organisational and multitasking skills. Confident supporting C-suite executives and international teams. Strong written and verbal communication skills. High attention to detail and accuracy. Proficient in Microsoft Office and collaboration tools (e.g. Teams, SharePoint). Able to work independently and manage multiple priorities. Professional, discreet, and adaptable in a fast-paced environment.

Desirable

Fluency in German is a plus. Training in project coordination or executive support. Awareness of CSR or ESG initiatives.
Job Types: Full-time, Permanent

Work Location: Hybrid remote in United Kingdom DH7 9PT