Job Description

Overview

This is a key role in supporting the financial and operational administration of Welsh Gymnastics. The post-holder will ensure financial processes run smoothly, including processing transactions and maintaining accurate records, while also contributing to the organisation's commercial activities, such as order fulfilment, merchandise sales, and income diversification. The role works alongside the Business Support Manager to provide essential support for both finance and general operational administration, helping the organisation operate efficiently and sustainably.

Responsibilities

Finance

Maintain accurate financial records using QuickBooks/Xero and assist with reporting and reconciliation tasks. Process and issue purchase orders, purchase invoices and sales invoices. Maintain and monitor debtor and creditor records and assist with credit control activity. Work closely with the Management Accountant and Business Support Manager to support financial planning, forecasting and reporting. Contribute to the preparation of audit and funding documentation as required. Act as a point of contact for all finance-related queries from staff, suppliers and partners, providing initial support or signposting to the appropriate contact (e.g. Management Accountant or Business Support Manager. Monitor the company charge & credit card usage - tracking usage, ensure timely submission of receipts, and verify that all purchases comply with internal financial procedures. Administrative and Operational Support Provide administrative and logistics support for Board and Committee meetings, coordinating papers, scheduling, and minute-taking under the direction of the Business Support Manager. Coordinate key meetings and assist with diary management across the business support function. Support the planning of meeting - booking rooms / meeting invites / transport / hotel arrangements Act as a point of contact for general office administration, to ensure smooth day-to-day operations.
oSupporting the team with answering calls

Support the management of stock control, pricing, and distribution for Welsh Gymnastics merchandise and associated products. Coordinate staffing plans for merchandise and photography point of sale events, including scheduling, briefing staff or volunteers, and ensuring appropriate stock and sales materials are available onsite. There maybe the requirement to work at competitions selling merchandise, on the weekend, from time to time. Process online merchandise orders through the relevant sales platform, including managing order fulfilment, packaging, and dispatch, and ensuring timely and accurate posting to customers.
Education and Experience

Educated to A Level (or equivalent) standard or above

Sound financial literacy and attention to detail. Flexible approach to work o Excellent IT skills. Experience working on a cloud-based accounting systems (e.g. QuickBooks or Xero) is desirable. Excellent interpersonal and communication skills, both written and verbal. Good organisational skills, with the ability to manage multiple priorities and deadlines. A proactive, solutions-focused approach to continuous improvement. A commitment to customer service and building positive working relationships. Desirable Experience working on a cloud-based accounting systems (e.g. QuickBooks or Xero) is desirable. Training will be provided. o Experience in sales or retail. Welsh speaker
This role offers an engaging environment for professionals eager to develop their expertise in business support functions while contributing to organisational success.

Job Types: Full-time, Permanent

Pay: 24,570.00-29,000.00 per year

Work Location: In person