Job Description

Are you a highly proficient administrator who wants to work with a Directorate team in supporting the provision of excellent care for children and young people with emotional wellbeing and mental health needs? An opportunity has risen for an experienced senior administrator/PA to join a small team who provide administrative and business support the Children and Young People's Services (CYPS) Senior Leadership team, including the Director for CYPS.



The role is fast paced, providing support to several individuals, primarily the Director for CYPS, and is responsible for a number of the processes that enable the efficient and effective running of the division.



The post is based at our Headquarters in Leatherhead with occasional requirement to travel to other sites throughout Surrey.



We are looking for someone who is proactive, flexible, conscientious, and highly organised.



Building working relationships with those you support, and those that they interface with both within and outside CYPS and SABP, will be key.



Must be fully confident in working with Outlook calendars and mail functions; and MS Teams for sharing documents - also with MS Word and Excel.



Unfortunately, we are unable to offer sponsorship with this role.

Key responsibilities will include:

PA support to the Director for Children and Young People's Services - assisting with diary management, helping to plan cover for key meetings, ensuring papers are collated and available electronically



Support to other SLT members with diary management, tracking of supervision and logging on ESR



Management of the CYPS divisional operations meeting each month - agreeing the agenda, organising guests and papers, taking minutes (using Copilot in part), monitoring actions.



Taking ownership of some of the flows into QOB, in particular monitoring levels of statutory and mandatory training and supervision.



Organising workshops and other events including logistics etc.



Contributing to the smooth and efficient running of the division by undertaking varied and miscellaneous tasks, collating papers and reports on behalf of the Director for CYPS.



Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.



We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.



Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.



Please note that we reserve the right to close posts as soon as sufficient applications are received.



Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles.



Applicants must have the right to work in the UK for the duration of the role.



We look forward to receiving your application!



Please check the job description & person specification document for more information on the requirements for this job.