Job Description

Join Our Team!

We are a thriving butchery business looking for a reliable and detail-oriented

Butchery Administrator

to support our operations. This is a key role in ensuring the smooth running of our administrative processes, stock records, and compliance with food safety standards.

Key Responsibilities:

Stock Management:

Maintain accurate stock cards and inventory records on the Opera system. Assist in regular stock takes and reconcile discrepancies promptly. Generate stock usage and inventory reports for management review. Implement and oversee stock rotation procedures using FIFO principles. Including recording traceability and product returns

Administrative and Receptionist Duties:

Answer incoming calls and handle phone orders and queries efficiently. Respond to customer inquiries and provide information on available products. Maintain a professional and friendly demeanour when interacting with customers and suppliers. Manage office filing systems and ensure all records are organized and up to date.

Purchase Orders and Supplier Coordination:

Create and manage purchase orders for all goods received into the butchery. Verify and process delivery notes and invoices against purchase orders. Maintain updated supplier information and liaise with suppliers to coordinate timely deliveries. Follow up on delayed or incomplete deliveries to ensure operational continuity.

Excel and Reporting:

Develop and maintain Excel spreadsheets for inventory tracking, sales analysis, and operational performance. Prepare weekly and monthly reports summarizing stock status, purchases, and wastage. Use Excel to support budget planning and cost control initiatives.

Operational Support:

Collaborate with the butchery team to ensure smooth daily operations. Support the Butchery Manager in implementing operational improvements. Act as a liaison between the butchery department and other internal teams.

Compliance and Record-Keeping:

Ensure and monitor in adherence to food safety, hygiene regulations & SALSA accreditation. Perform rapid swab testing in accordance with our HACCP. Maintain documentation for product & packaging traceability and compliance. Monitor expiration dates and quality standards for all products. Assist with daily van checks and service schedules. Perform monthly probe calibration.

Key Skills and Competencies:

Proficiency in Opera or similar stock management systems. Strong skills in Microsoft Excel and other MS Office applications. Excellent organizational and time-management abilities. Effective communication and interpersonal skills. Attention to detail and accuracy in record-keeping. Customer-focused with the ability to handle inquiries professionally. Accuracy of stock records and purchase orders. Timeliness and accuracy of reports and documentation. Effective handling of phone orders and customer queries. Adherence to compliance and food safety regulations. Proven experience in an administrative role, preferably within the food production or culinary industry. Strong knowledge of food safety regulations and best practices in food preparation. Familiarity with kitchen operations, including experience as a butcher or in restaurant settings is advantageous. Excellent organisational skills with the ability to manage multiple tasks simultaneously. Strong communication skills, both written and verbal, to effectively interact with team members and suppliers. Proficient in using office software such as Microsoft Office Suite or equivalent applications. A proactive approach to problem-solving with a keen attention to detail.

How to Apply:

If you're passionate, organised in your approach, and eager to be part of a hard-working and friendly team and feel you would be a great fit for this role we'd love to hear from you!

Please send your CV to nat.hobin@thedeckersgroup.com

Job Types: Full-time, Permanent

Pay: From 12.21 per hour

Expected hours: 37.5 per week

Benefits:

Additional leave Company events Company pension Cycle to work scheme Employee discount Free flu jabs Free parking Health & wellbeing programme On-site parking Store discount
Schedule:

8 hour shift Day shift Monday to Friday
Work Location: In person

Reference ID: ButcheryAdmin